Recreation and Neighborhood Parks Administrative Specialist

Department:

Parks Recreation and Natural Resources

Start Here. Grow Here. Stay Here.

Do you enjoy keeping operations organized, budgets on track, and teams supported?

Join the Recreation and Neighborhood Parks Division and take the lead on managing budgets, processing P-Cards, purchase orders, and contracts, and ensuring compliance with financial and procurement policies. You'll provide critical administrative support for programs, events, and division operations, track expenditures, assist with forecasting, and serve as a go-to resource for staff.

If you thrive in a fast-paced environment and enjoy making an impact every day, this is the role for you

Starting pay ranges from $23.56 to $25.00 per hour, with benefits beginning within 60 days of hire and numerous opportunities for professional growth and long-term career advancement with-in Sarasota County.

Your next career opportunity is here - don't wait to apply

About This Role

• Manages the Recreation and Neighborhood Parks Division budget, monitors reports, prepares expenditure summaries, and supports budget planning

• Serves as P-Card Coordinator, processing receipts, reconciling monthly statements, and ensuring compliance

• Initiates and tracks purchase requisitions, purchase orders, change orders, and invoices in Clerk Finance Enterprise and OnBase

• Acts as liaison with Procurement to ensure purchases and documentation meet county policies

• Manages contracts, reviews insurance and required documentation, and supports grants, RFPs, and vendor agreements

• Oversees procurement of supplies, materials, and services for division programs, events, and facilities

• Provides administrative and technical support for division-wide events, camps, and activities

• Assists with vendor coordination, fleet contracts, and Temporary Use Permit (TUP) processes

• Acts as liaison for internal departments (EIT, Fixed Assets, FEMA), maintains website content, internal knowledge bases, and coordinates marketing/public communications

Work Hours:

• Full-Time, 40 hours per week

• Monday - Friday, 8:00 a.m. - 5:00 p.m.

• Work schedules may vary due to split shifts, rotations, on-call, emergencies, events, etc.

• Employee may be re-assigned to a different work location (other than original assignment) to meet changing service needs

• As a reminder, all county employees are considered essential and must be prepared to protect and support the community and its citizens. Each employee, without exception, will have a duty assignment and be required to work during a disaster or declared emergency

About You

Minimum Qualifications:

• An Associate's Degree from an accredited college or university in related field AND four (4) years of experience in administrative experience with some executive exposure

• -OR- Bachelor's Degree from an accredited college or university in or related field AND two (2) years of experience in administrative experience with some executive exposure

• -OR- Six (6) years of experience in administrative, secretarial, or communications experience with some executive exposure and managers discretion

• Valid Florida Driver's License by date of hire

Preferred Qualifications: 

• Expert skill in computer operations and software such as Microsoft Outlook and Office products and Smartsheet

• Experience in Parks & Recreation

• Knowledge of GovMax, RecTrac and other software systems

• Knowledge of budgeting process, experience in applying budget information
   

Subject to Passing Substance Screening:  This position is subject to passing a pre-employment substance screening.  An applicant who fails to pass a required drug screening test shall be disqualified from employment in any class for a period of five (5) years.

Fingerprint Screening:  This position is subject to a mandatory fingerprint-based background check per applicable federal, state, and/or local laws. The screening will be used to verify criminal history and other relevant information as permitted by law.  An applicant who fails to pass a required screening may be disqualified from employment.

About Everything Else

Starting Pay Range: $ $25.00/ hour, based on experience

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options:

• If your position requires a Florida Driver's License, this must be one of your documents. (Your Florida Driver's License can serve as one of your documents listed in link above – List B Documents.)  

2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)  

Benefits:

• Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits
• For more information about employee benefits, please click this link or visit for additional information.
• Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations. 
• Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year)​​

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally. 

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.

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