办公室及业务支持经理 / Office Manager & Business Support (m/f/d)

公司介绍 万诺电子致力于为医疗科技与生命科学、工业与自动化、航空航天与国防，以及智能基础设施与环境等对可靠性要求极高的行业，提供电子解决方案的研发与制造服务。作为创新企业和市场领导者的长期战略合作伙伴，我们具备覆盖整个价值链的服务能力，涵盖从概念设计、工程开发，到经验证的元器件供应及全球化生产。我们在瑞士、德国、克罗地亚、罗马尼亚、斯里兰卡、新加坡、中国、美国及墨西哥设有全球生产网络，拥有超过2,800名员工，齐心协力将各种创意转化为稳定可靠的电子系统。 职位描述 Office Administration (Core Business Support, VP China Support)
• Act as the right-hand assistant to VP China, help lay the foundational office administration setup and build out the Shenzhen organization from ground up.
• Manage external vendors and service partners for office-related services including office fit-out, hotel & travel booking, monitor service quality, control costs, and track supplier performance.
• Establish, document and standardize cross-functional SOPs, responsibility matrix, approval workflows and reporting mechanisms covering HR admin, finance admin, logistics and office operations.
• Review existing workflows, identify bottlenecks and inefficiencies, and drive continuous improvement aligned with global group standards and local regulatory requirements. HR Operations & People Administration
• Own end-to-end HR administrative work: coordinate candidate sourcing and interviews, employee onboarding & offboarding, labor contract administration, personnel files, attendance & leave management, HR data tracking and HR reporting.
• Act as the local single point of contact for all HR administrative matters; coordinate employment related communications with internal staff and external service providers.
• Build, standardize and refine local HR processes, templates and guidelines, ensuring alignment with global policies and local labor regulations. Legal & Corporate Administration Support
• Support VP China to liaise with external legal firms and local government authorities.
• Coordinate company incorporation, corporate filings and complete all required government administrative procedures.
• Organize relevant corporate documents and maintain corporate records as required. Marketing & Event Coordination
• Collaborate closely with the global and regional marketing team to support and execute marketing events.
• Prepare all required supporting documents, event materials and logistics arrangements for marketing activities.
• Support cross-team alignment for marketing initiatives. Logistics, Import/Export & Engineering Team Support
• With backing from the Suzhou Import & Export team, coordinate logistics matters between business stakeholders, authorities and service providers, including customs declaration and preparation of all import/export documentation. Finance Administration & Reporting
• With support from internal or external finance experts, manage daily finance administration including invoices, expenses, reimbursements, payment documentation, filing, and act as liaison for finance and payment matters related to office administrative spend.
• Monitor office costs and budgets. 职位要求
• Proven experience in office management, business operations, or a similar role, with full ownership of daily office operations and administrative processes.
• Demonstrated ability to independently lead, manage, and continuously improve office operations, ensuring efficiency, consistency, and smooth business activities.
• Strong experience in establishing, managing, and standardizing operational processes, including SOPs, workflows, approval procedures, and reporting structures.
• Experience in coordinating cross-functional activities across HR administration, finance, logistics, and general business operations.
• Agile thinking, a hands-on mindset, and strong problem-solving capabilities, with the ability to adapt to changing business needs and develop practical solutions.
• Strong communication and stakeholder management skills, with experience working with senior management, internal teams, and external service providers.
• Fluent Mandarin Chinese and English communication skills, both written and spoken. German language skills are a strong plus.
• Experience in business management, establishing new office operations, or supporting business expansion is highly desirable.
• Proficiency in MS Office and common business administration tools. 额外信息
• 扁平化的组织架构，直接的沟通方式，以及始终秉持诚信、勇气与尽责的行事准则。
• 快节奏的工作环境，决策流程高效，不会被层层审批拖慢步伐。
• 与来自不同国家、行业和背景的同事及客户紧密协作，在多维视角中碰撞火花。
• 一个由技术驱动、充满好奇与持续改进精神的工作场所。
• 挑战兼具广度、深度与足够的复杂度，让你始终保持学习的状态。