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Administrative Assistant, Finance

1 month ago

Shanghai, Shanghai, China Hilton Full time

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it's with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.

We are looking for an Administrative Assistant, Finance. This role will report to VP Finance, GCM, to provide administrative support on routine bases and manage GCM Ops Finance & Corporate Finance programs, activities, and special projects. This role will also support 5 Regional Finance Directors for regional level initiatives.

What will I be doing?

As the Administrative Assistant, Finance, you will be responsible for performing the following tasks to the highest standards:

· Provide administrative support to VP Finance, GCM on daily routine work

· Managing diaries, organizing meetings and appointments

· Coordination of travel, accommodation requirements

· Coordination with each function for contracts and payments approvals.

· Compiling, consolidating, and preparing reports, announcements, presentations, and correspondences

· Managing GCM finance databases and filing systems, keeping records most up to date

· Organizing corporate activities, celebrations, events, and conferences, such as finance conference, regional meetings & workshops, ADOF/LS meeting, etc.

· Support Regional Finance Directors on administrative matters, related corporate projects and regional initiatives, data consolidation, etc.

· Other tasks/projects as required.

What are we looking for?

Administrative Assistant, Finance serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:

To fulfill this role successfully, you must possess the following minimum qualifications and experience:

· Minimum Education: BA/BS/bachelor's degrees

· 5 years + working experience

· Effective communication skills both verbally and written in Mandarin and English

· Ability to initiate and direct collaborative efforts of multiple teams throughout the organization, including internal resources and external resources.

· Previous experience of administration or personal assistant work is required; Experiences in hotel operations or hotel finance is preferred

· Ability to be proactive and take the initiative with good problem-solving skills

· Absolute discretion and confidentiality regarding sensitive information

· Strong detail-orientation

· Flexibility and adaptability

· High proficiency in Microsoft Word, Outlook, Excel and PowerPoint

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all

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