Administrative Assistant to Managing Directors

6 days ago

Hong Kong, China Hyatt Full time CN¥190,000 - CN¥260,000 per year

Organization- Regional Office - ASPAC
*Summary
Job Overview*
This position reports to MD, Classics, Essentials and HIC, Greater China and MD, Luxury, Lifestyle, and Grand Hyatt at the regional office in Hong Kong supporting the MDs in their duties from an administrative and coordination perspective with Owners and the Hotels.

*Duties & Responsibilities*

  • Acts as a first point of contact for hotels and owners for routine queries, escalating issues to MDs when needed. Must have competency to handle day-to-day communications, conflict resolution and relationship management.
  • Handle administrative arrangements for the MDs and Brand team related to Owner issues.
  • Travel with MD within Greater China to assist with coordination and interpretation where necessary for Owner and Hotel visits.
  • Drafts and sends communications on behalf of the MDs (English and Chinese).
  • Translates communications, converting emails, report and presentations between English and Chinese for owners and hotel teams.
  • Coordinate cross functional projects and initiatives as assigned, tracking timelines, coordinating communications and report preparation.
  • Collect Performance Data and conduct basic analysis – gather reports from hotels (financial, operational, guest experience) and consolidate for MD review.
  • Be a cultural bridge for MDs advising on etiquette, local context and relationship building.
  • Reporting such as provision of dashboards and other related material supporting portfolio performance.
  • Handle office administrative matters or support including the preparation of PowerPoint presentations, report templates, coordination, and consolidation of surveys.
  • Liaison, communicate and coordinate with Hotel General Managers and Owner's representatives on regional matters whenever is needed.
  • Administrative Support for calendar and travel management, document preparation such as presentations and expense tracking.
  • Must have strong command of Mandarin and English for business – spoken and written.

*Qualifications
Experience*

  • Ability to work under pressure with tight deadlines; time and task management skill.
  • Highly motivated, solutions-oriented self-starter with adaptable teamwork style.
  • Ability to communicate effectively and connect with colleagues at all levels.
  • Ability to work independently to support the administration in multiple functions; attention to details, discretion in handling matters of confidentiality.

*Qualifications*

  • Candidates with an F&B or Rooms background at Hyatt properties are preferred.
  • Proficiency in English, Cantonese, and Mandarin.
  • Microsoft Word, Excel & PowerPoint, Outlook, ChatGPT.

  • Project and Sales Administrator

    6 days ago

    Hong Kong Island, China Hitachi Full time HK$40,000 - HK$80,000 per year

    Location:Hong Kong, Hong Kong SARJob ID: R0109182Date Posted: Company Name:HITACHI ENERGY HONG KONG LIMITEDProfession (Job Category):Administration & FacilitiesJob Schedule: Full timeRemote:NoJob Description:Your responsibilities:Project & Sales Admin dutiesPerform project administration activities and take responsibility for coordinating specific project...

  • Assistant Treasury Manager

    2 days ago

    Hong Kong, China FortisHill Consulting Full time $840,000 - $2,100,000 per year

    Company OverviewOur client, a Single Family Office, is looking for a Assistant Treasury Manager to oversee their day to day Treasury activities. The successful candidate will help ensure the funding is well planned, cash is efficiently deployed, and investment activities are executed smoothly.Key Responsibilities• Monitor and manage daily cash positions,...

  • Administrative Assistant to MD Classics, Essentials and HIC, Greater China, and MD Luxury, Lifestyle and Grand

    4 days ago

    Hong Kong, China Hyatt Full time CN¥250,000 - CN¥500,000 per year

    Organization- Regional Office - ASPAC*SummaryJob Overview*This position reports to MD, Classics, Essentials and HIC, Greater China at the regional office in Hong Kong supporting the MD in their duties from an administrative and coordination perspective with Owners and the Hotels.*Duties & Responsibilities*Acts as a first point of contact for hotels and...

  • Assistant Project Manager

    6 days ago

    Hong Kong Island, China hktservice Full time $50,000 - $100,000 per year

    Assistant Project ManagerWe are looking for a motivated Assistant Project Manager to support project execution. This role will assist with project phases, foster collaboration across teams and stakeholders, and help ensure the delivery of effective solutions aligned with business goals.Key ResponsibilitiesProject Support: Assist in managing the project...

  • Assistant Director, Project Management

    2 days ago

    Hong Kong Island, China HSH Full time $120,000 - $200,000 per year

    As The Peninsula brand approaches its centenary in 2028, we are embarking on a journey to honour our legacy while redefining ultra-luxury hospitality for the next century. The position will play a pivotal role in driving this vision forward, ensuring seamless coordination across committees, delivering strategic initiatives, and creating experiences that...

  • Assistant Manager, Customer

    6 days ago

    Hong Kong, China Prudential plc Full time CN¥120,000 - CN¥180,000 per year

    Prudential's purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our...

  • Assistant Officer

    6 days ago

    Hong Kong Island, China Chinachem Group Full time CN¥40,000 - CN¥60,000 per year

    Job Overview An Assistant Officer represents the Company in handling all customer interaction aspects, and providing internal administration assistance within the team. ResponsibilitiesProvide general administration support to the team, including but not limited to record management, roster planning, reporting, and invoice settling.Handle enquiries and...

  • Receptionist, General Administration Department

    6 days ago

    Hong Kong - Airside, China MUFG Full time HK$300,000 - HK$450,000 per year

    Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships,...

  • Assistant Business Development Manager

    4 days ago

    Hong Kong Island, China hktservice Full time CN¥5,000,000 - CN¥8,000,000 per year

    Your role Provide support in business development in China's communications and retail sectors, including market research and feasibility studiesDevelop and execute strategies for merchant management and stakeholder coordinationAssist to formulate go-to-market strategies with implementation and project roadmapWork closely with internal teams, to keep...

  • Fund Administration Officer

    2 days ago

    Hong Kong, China CICC Full time $1,200,000 - $2,400,000 per year

    Job Descriptions:Oversee the daily management of the company's fund administration services.Be responsible for team building and the management of team members.Establish standardized fund administration service processes and enhance the operational risk prevention and control mechanism.Coordinate with various internal departments to ensure team activities...