Design Vehicle Operations
2 days ago
Brief description:
The Design Operations Specialist ensures the smooth execution of design processes across all functions. This role supports planning, tools, workflows, and milestones, enabling creative teams to deliver high-quality results efficiently and in line with corporate strategy.
Key tasks:
1.Coordinate cross-functional planning and milestone tracking within design: Support alignment of timing plans, project phases, and deliverables across all design subteams to ensure on-time execution and milestone adherence.
2.Maintain and develop design workflows and process frameworks: Standardize and improve operational procedures, ensuring seamless collaboration between creative, modeling, and engineering teams.
3.Support resource planning and team capacity overviews across projects:Monitor team allocations, identify resource bottlenecks, and help optimize workload distribution across ongoing and upcoming design activities.
4.Assist in budget tracking and investment planning for design operations: Track expenditures, prepare forecasts, and assist in aligning operational budgets with department goals and ongoing projects.
5.Drive the implementation of digital tools, platforms, and systems: Evaluate and deploy collaborative design tools (e.g., Jira, Confluence, digital approval platforms) to streamline communication and feedback cycles.
6.Ensure operational compliance with VW processes and data security rules: Monitor adherence to internal regulations, support process audits, and act as a contact point for process compliance across the team.
7.Prepare executive documentation and reporting for design leadership: Support the creation of dashboards, project reports, and presentations to provide transparency and aid decision-making for design leaders.
8.Coordinate meetings, reviews, and design team routines efficiently: Organize and structure recurring events such as team weeklies, project reviews, and workshops, including logistics and content preparation.
9.Support onboarding and training for tools, processes, and new roles:F acilitate knowledge transfer and structured onboarding for new team members, ensuring alignment with tools, methods, and department routines.
10.Act as a link between Design, HR, Finance, and IT departments: Collaborate with internal support teams to maintain infrastructure, recruit new roles, handle access and tools, and secure smooth team operations.
Qualification and skills:
1.Degree in Design, Design Management, Business, or a related field.
2.Minimum 5 years of working experience in automotive industry for Design with proven record of sucessfull production and showcar experience.
3.Understanding of automotive or creative design workflows and milestone planning (e.g. PEP)
Experience in project coordination or operations in cross-functional teams
Proficiency with collaboration tools (e.g. Jira, Confluence, Figma)
Basic skills in resource planning and budget tracking
Strong organizational and communication abilities
4.Fluent in English and Mandarin, ; German is a plus
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