Executive Assistant
2 weeks ago
Key responsibilities / What you can bring to the team:
Calendar & task management: manage MD calendars, internally and externally, regional, and global team. Preparing and reviewing documents, reports, presentations, and correspondence for the executive; Coordinating and collaborating with other executives, managers, staff, clients, and stakeholders T&E arrangements: arrange and coordinate domestic and international travel arrangements (air, hotel accommodations and ground transportation; detailed itineraries etc); T&E expense claims. VIP Visitor schedule coordination: coordinate schedules and logistics to support internal and external VIP visitors. Mainland China EA community: initiate the regular EA gathering to foster the seamless collaborations among EA group Handling confidential and sensitive information with discretion and integrity Anticipating the executive's needs (professional and personal) and proactively solving problems Representing the executive in a professional and courteous manner Implementing and improving administrative systems and processes Mentoring and supervising junior administrative staff if need beCandidate’s success profile:
Minimum of 8 years’ experience in an Executive Assistant role in multi-national company including strong experience supporting senior stakeholders (experience supporting multi- cultural leaders will be an added advantage) Proven experience in managing multi-tasks with prioritization and flexibility. Strong organizational & time management skills. Strong inter-personal and communication skills with positive problem-solving approach/ Humility and team spirit/ Service driven mindset, for the greater good. Well-versed in both spoken and written English, ability in speaking other languages such as Cantonese ,and French will be an added advantage. Proficiency in Microsoft Office and other relevant software and tools Ability to work independently and collaboratively, with minimal supervision and direction Attention to detail, accuracy, and quality. Creativity, initiative, and innovation Adaptability, flexibility, and resilience Cultural awareness, diversity, and inclusion Professionalism, ethics, and confidentiality-
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