Project Specialist

7 months ago

Guangzhou Shi, China Skidmore, Owings & Merrill Full time

SOM, one of the most influential design firms in the world, is seeking innovative, creative, independent, and critical thinkers who aspire to the highest standards of excellence. Join our collaborative design practice as a [Project Specialist] for the opportunity to build a strong and thriving career.

At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm. We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration. Together we can achieve great things.

Success at SOM Means

Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm. Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge. Product: We strive for excellence in the concept, quality, and delivery of our work. Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm. Team: We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential. Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.

Position Responsibilities

Project Management Support (Responsibilities in Collaboration under PM guidance)

Bi-lingual written and oral translation of professional letters, memos, regulations, contracts, policies & media with a strong technical, design, and construction related nomenclature. Prepare and translate all invoices billed to Chinese client and associate letter for every Chinese project. Receive and translate correspondence between SOM and Chinese clients regarding design service fee negotiation Translate design program brief, project correspondences between SOM, Chinese Client and Chinese local design institute related to wide variety of design issues in Chinese projects. Prepare and review fee schedules and invoices, project memos, correspondence, contracts and schedules, new business development materials for professional services; communicate daily with the team. Schedule client meetings. Record minutes of these meetings and document action items. In conjunction with Project Manager and Project Architect, prepare appropriate billings and pursue payment compliance. Draft project memos, correspondence, formatting the contracts and schedules for professional services. Maintain and update project data (in various mediums including hard copy project files, network drives etc.) in a timely manner to insure accurate reporting of earnings and accurate billings. Identify, organize and implement administrative projects independently in accordance with deadlines. Begin to facilitate progress action items during CD, tender and CA phases. Maintain multiple schedules, both individual and project specific and perform various support duties, including completion of expense reports, time cards and team travel arrangements. Maintain, review, update and archive project data (in various mediums including but not limited to hard copy project files, network drives, Google project drives, Salesforce, OpenAsset and etc.) Initiate and coordinate team travel arrangements and maintain travel logs.

Admin. support

Admin. support to the office, send and receive the couriers, handle the visiting relevant events and professional guests’ reception Responsible for the procurement and management for office supplies Assist in coordinating with building management office for related affairs Complete Admin. cost report monthly (express delivery/office supplies/other vendors, etc.) Responsible for staff’s travel arrangement, including flights, hotels, car booking, etc. Prepare marketing and communications related efforts as required

Please note this job description contains only a partial listing of duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Minimum Qualifications

Bachelor’s degree desirable. Excellent written and verbal skills in both English and Chinese Minimum 5+ years’ professional work experience in an office environment working with and as part of a team. Prior experience in architecture, engineering or construction is highly desirable. Proven aptitude to perform first-rate written and oral translation in a multi-national business environment Strong proofreading skills. A proven work ethic and the ability to anticipate needs, service clients, initiate decisions and coordinate the activities of others. Prior financial, accounting or bookkeeping experience is desirable. Strong command of Microsoft Office programs, especially Word and Excel; Adobe Creative Suite skills desirable.

SOM offers opportunities to work on transformational projects, competitive salaries, health insurance plans.

At SOM, we welcome and encourage diversity in the workplace.

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