Secretariat Officer

Requisition ID : 5829
Ref. Number : 24254
Minimum 5-8 years experience
Location : Beijing
Closing Date : Dec 23, 2024

The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is Financing Infrastructure for Tomorrow in Asia and beyond-infrastructure with sustainability at its core. We began operations in Beijing in 2016 and have since grown to 110 approved members worldwide. We are capitalized at USD100 billion and AAA-rated by the major international credit rating agencies. Collaborating with partners, AIIB meets clients' needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity.

The Board Operations Team of the Asian Infrastructure Investment Bank (AIIB) Corporate Secretariat, plays a crucial role in supporting the effective governance of AIIB by facilitating the smooth execution of the Board of Directors’ responsibilities. The Secretariat Officer, Board Operations role ensures that governance processes are managed efficiently, board operations run smoothly and the board’s strategic guidance and oversight activities are facilitated to support AIIB’s mandate. 

Responsibilities:

Provide strategic oversight and support in planning and managing the Board’s forward-looking work program. Implement and manage procedural processes of Board operations, including both official and informal meetings. Serve as Committee Secretary for the Committees of the Board, ensuring the successful execution of Committee meetings and events. Act as trusted liaison between the Board and AIIB management, ensuring clear and effective communication. Prepare documents related to Board operations, including notices of meetings, summaries, reports and other documents relating to the work of the Board. Conduct research on best practices in governance, including regular monitoring and review of current processes and procedures, and recommend continuous enhancements to strengthen operational efficiency, transparency and procedural integrity. Assist in developing and implementing capacity-building initiatives for Board constituencies. Manage quality assurance processes for official documents and presentations for the Board and its Committees. Develop and maintain practical guidance for staff on preparing high-quality Bank documents. Guide junior staff, ensuring the successful execution of their duties.

Requirements:

Master’s degree in a relevant field such as finance, governance, business administration, international relations, law or public policy. 5-8 years of directly relevant experience in governance, operations or board secretariat, ideally within international financial institutions, multilateral organizations or similar global organizations. Experience in global or multicultural setting is preferred. Expertise in managing governance processes, board operations and continuous improvement initiatives. Proven experience in drafting, reviewing and editing high-quality English-language documents including Board reports and summaries. Strong interpersonal skills, with demonstrated success in cross-cultural communication and stakeholder management. High level of attention to detail, particularly in managing documents, reports and procedural processes, ensuring accuracy and compliance with institutional standards. Ability to work independently, take initiative and introduce creative solutions to governance challenges. Experience mentoring and developing junior staff. Strong multitasking abilities, with the capacity to meet deadlines in a dynamic environment. Excellent oral and written communication skills in English. 

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