Administrative Services Coordinator
3 weeks ago
This role is responsible for delivering administrative support to designated service lines in a timely and accurate manner:
- Hiring Administration
- Exit Management
- Organisational Data Management
- People Data Management
- Document Management
- Employee Inquiries
- Other country-specific processes administration
Key Responsibilities
- To ensure the completion of all administrative tasks of the defined services on an accurate and timely basis;
- To ensure the process is implemented by following the standards completely;
- To ensure operational compliance with legal requirements and internal policies;
- To escalate process issues, risks and updates to the team leader on a timely manner;
- To assist line management and employees by providing advice on relevant HR policies and by providing access to personnel information as required;
- To continuously improve HR processes by undertaking regular reviews administered through the SAP and assisting in reviews of administrative systems and procedures.
Key Relationships
- Direct Reporting Line: GBS Dalian HRS PA Assistant Manager
- Internal Relationships
- Global Functional Teams
- Country HR Leadership and Business Partners
- External Relationships: HR Services Vendors
Knowledge, Skills and Abilities
- Excellent knowledge of MS-Office applications;
- Experience with business computing solutions, ideally also with SAP-HR;
- Good service mindset, people focus and self-motivated;
- Strong mindset in process improvement and continuous efficiency;
- Good team player, good communication and interpersonal skills;
- Detail-oriented.
Requisite Education and Experience / Minimum Qualifications
- Minimum of 1 year of relevant work experience in a similar function for a multi-national company
- Undergraduate degree or equivalent professional experience
- Basic knowledge of the China business needs, company rules, law and HR regulations
- Good command of both spoken and written English
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