Administration Supervisor

7 days ago

Shanghai, Shanghai, China McCormick & Company Full time CN¥120,000 - CN¥240,000 per year

行政主管/Administration Supervisor

Key Responsibilities

  • Office Operations
  • Oversee daily administrative tasks including office maintenance, supplies, visitor reception, and routine support for departments.
  • Assist in implementing and enforcing administrative policies and procedures.
  • Vendor & Service Provider Management
  • Coordinate with vendors including travel agencies, hotels, stationery providers, express couriers, security companies, etc.
  • Coordinate with direct sourcing team and support contract negotiation and monitor service quality and cost efficiency.
  • Admin Budget & Reimbursement Support
  • Assist in tracking departmental expenses, supporting cost control and budget compliance.
  • Assist in administrative reimbursements, invoice checking, and payment coordination.
  • Employee Engagement & Activities
  • Coordinate and execute employee engagement activities, such as annual outings, year-end parties, health check-ups, blood donation, and etc.
  • Support execution within budget and ensure smooth event logistics.
  • Team Support & Coordination
  • Support the Admin Manager in team performance tracking, task assignment, and training organization.
  • Provide guidance to junior admin staff as needed.
  • Government Liaison Support
  • Assist in maintaining good relationships with relevant government authorities.
  • Support the preparation of required documentation for annual inspections, on-site checks, and other regulatory matters.
  • Ensure administrative files and licenses are compliant and up to date.
  • Internal Communication & Service Delivery
  • Act as a service liaison between admin and internal teams, maintaining responsiveness and professionalism.
  • Support smooth communication with external vendors and partners.
  • Visitor & Expat Support
  • Assist in visa applications, residence/work permits, accommodation leasing, and local support for expat staff.
  • Arrange logistics for business visitors, including but not limited to hotel bookings and pick-up services.
  • Company Vehicle & Driver Management
  • Coordinate the use of company vehicles, manage car schedules and driver performance.
  • Support routine car maintenance, insurance claims, and rentals.

Qualifications & Requirements

  • Bachelor's degree, Business Administration, Public Affairs, or related field is preferred
  • Minimum 8-10 years of experience in general admin or office operations
  • Strong interpersonal and communication skills
  • Detail-oriented, well-organized, and hands-on
  • Proficient in Microsoft Office; knowledge of facility management systems is a plus
  • Familiarity with local regulations and government processes is preferred

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