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Executive Assistant

2 months ago

Beijing, Beijing, China The Economist Full time

About the Role

The Asian Infrastructure Investment Bank (AIIB) is seeking an Executive Assistant to provide administrative and business support to the General Counsel. The successful candidate will be responsible for a range of tasks, including preparing correspondences, meeting minutes, and memos, as well as managing the General Counsel's schedules and providing logistical support.

Key Responsibilities

  • Perform complex and confidential administrative responsibilities, including independently preparing correspondences, meeting minutes, and memos.
  • Manage the General Counsel's schedules and provide logistical support to ensure appropriate meeting, travel, accommodation, and event arrangements are made.
  • Serve as the first point of contact for the Legal Department and the General Counsel, liaising with internal and external contacts and determining priorities for incoming queries and requests.
  • Ensure effective prioritization and resolution of competing demands, establishing, maintaining, and ensuring the timely update of the correspondence filing systems.
  • Perform general research work, including preparation of background documents, consolidation of relevant data, and generation of reports.
  • Assist with budget planning, usage, reporting, and related matters.
  • Coordinate all contractual activities and approvals related to the Legal Department's service providers, consultants, etc.
  • Support HR processes, including recruitment, assessments, on-boarding, and off-boarding activities.
  • Coordinate with legal secretaries in delivering complex tasks.

Requirements

  • Minimum three years of relevant executive support experience in a large international corporate/financial institution; experience working in a multilateral development bank(s) would be an advantage.
  • Excellent interpersonal, diplomatic, and organizational skills, as well as the ability to juggle multiple priorities.
  • Self-motivated, service-oriented, and detail-attentive, with the ability to work under pressure and meet deadlines.
  • Ability to exercise discretion and maintain confidentiality of sensitive corporate information.
  • Proficiency in verbal/written English and Chinese.
  • Proven experience with MS Office Applications is a must.
  • Bachelor's degree or above from a reputable university.