Executive Assistant

3 weeks ago

Shanghai, Shanghai, China Thermo Fisher Scientific Full time
Job Description:

We are seeking an exceptional Executive Assistant - Sr. Specialist, Operation to join our team at Thermo Fisher Scientific. The successful candidate will provide high-level administrative support to our executive team, ensuring seamless day-to-day operations and strategic initiatives.

Key Responsibilities:
  • Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
  • Coordinate and prioritize incoming requests, emails, and phone calls, responding on behalf of the executive as appropriate.
  • Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
  • Conduct research, compile data, and prepare materials for meetings and presentations.
  • Coordinate and organize meetings, including agenda preparation, taking minutes, and following up on action items.
  • Assist with the preparation and submission of expense reports.
  • Maintain confidentiality of sensitive information and exercise discretion when handling confidential matters.
  • Act as a liaison between the executive, employees, clients, and external stakeholders, ensuring effective communication.
  • Anticipate the needs of the executive and proactively address them.
  • Handle various administrative tasks, such as filing, record-keeping, and ordering office supplies.
  • Provide support for special projects and initiatives as assigned.

Requirements:

  • Proven experience as an Executive Assistant or similar role.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Exceptional attention to detail and accuracy in work.
  • Strong written and verbal communication skills.
  • Proficient in using office productivity software, including Microsoft Office Suite.
  • Ability to handle confidential information with discretion.
  • Strong problem-solving skills and ability to work independently.
  • Professional demeanor and ability to interact with individuals at all levels.
  • Flexibility and adaptability to changing priorities and responsibilities.
  • Excellent analysis & reporting skill to complete ad-hoc requests.
  • Bachelor's degree in Business Administration or a related field (preferred).

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