Financial Operations Assistant

3 weeks ago

Dongguan, Guangdong, China Four Seasons Hotels and Resorts Full time

About Four Seasons:

Four Seasons Hotels and Resorts is a world-renowned hospitality company that prides itself on delivering exceptional guest experiences. Our team members around the world are committed to luxury with genuine heart, creating unforgettable moments for our guests, residents, and partners.

About the Role:

We are seeking a highly skilled and detail-oriented Financial Operations Assistant to join our team. As a key member of our finance department, you will be responsible for assisting the Director of Finance in the smooth and efficient operation of our financial systems.

Key Responsibilities:

  • Assist with the preparation of the annual Finance Business Plan, ensuring Divisional Objectives fully address business objectives of the hotel and needs of employees.
  • Assist with the preparation and regular update of the Finance Departmental Budget, in close cooperation with the Director of Finance, ensuring targets are met and costs are effectively controlled.
  • Focus on improving productivity levels and the need to prudently manage utility/payroll costs within acceptable guidelines, ensuring optimum deployment and energy efficiency of all equipment.
  • Ensure that each section of the Accounting and Finance Department is managed efficiently, maximizing utilization of technology.
  • Participate in the monthly Financial Review and Credit meetings.
  • Review all spot checks such as cash counts, conducted by the income auditors.
  • Review and approve General Cashiers Report, ensuring that all receipts are intact and remitted to the bank promptly.
  • Check and approve all Petty Cash claims/reimbursements.
  • Approve all IOUs and liaise with the general cashier to ensure that they are cleared on time.
  • Check and monitor the Manual Check record book to ensure that the running sequence is accounted for.
  • Ensure that all travel agents' commissions' payments are on time.
  • Review and ensure that all reconciliation such as, Unclaimed Wages etc., are performed on time.
  • Review and approve month-end payroll summary (Part time and Full time).
  • Approve all rebates, write offs and transfers.
  • Review the daily In-house Guest Credit over list to ensure that the Credit department has taken appropriate follow-up actions.
  • Review and approve all Journal Vouchers.
  • Review all Balance Sheet accounts, ensuring schedules are prepared on time and accurately.
  • Review the financial results after closing.
  • Review and monitor the monthly cash flow, ensuring an optimal cash position is achieved.
  • Review all in-house functions and requisitions for reasonableness.
  • Review all inventory items in the General Store for discrepancies and slow moving items.
  • Assist the Director of Finance in all monthly financial reporting and analysis.
  • Assist the Director of Finance in compiling budgets and forecasts and assist Department Heads by providing historical data or support details.
  • Assist with the preparation of special statistical reports which local management or the Area Office may require.
  • Set guidelines and deadline dates for each employee's monthly work, ensuring timely financial reporting.
  • Conduct surprise counts (at least once per month) of the House Banks and report differences to the Director of Finance.
  • Handle all problems of the accounting office, with the exception of those that have been referred to the Director of Finance.
  • Assist in the recruitment and selection of all Finance employees, ensuring that hotel guidelines are adhered to when recruiting and using a competency-based approach to selecting employees.
  • Oversee the punctuality and appearance of all Finance employees, ensuring that they wear the correct uniform and maintain a high standard of personal appearance and hygiene, according to the hotel and department's grooming standards.
  • Maximize the effectiveness of Section Heads by developing each of their skills and abilities through the appropriate training, coaching, and/or mentoring.
  • Assist to conduct annual Performance Development Discussions with the Director of Finance and support employees in their professional development goals.
  • Plan and implement effective training programs for employees in coordination with the Training Manager and Departmental Trainers.
  • Encourage employees to be creative and innovative, challenging and recognizing them for their contribution to the success of the operation.
  • Support the implementation of The People Brand, demonstrating and reinforcing Four Seasons's Values and Culture Characteristics.
  • Ensure that all employees have a complete understanding of and adhere to employee rules and regulations.
  • Ensure that employees follow all hotel, company and local rules, policies and regulations relating to fire and hazard safety, and security.
  • Feedback the results of the Employee Opinion Survey and ensure that the relevant changes are implemented.

Requirements:

  • Being calm and patient and having a service passion.
  • Good oral communication skill in Chinese and English.
  • Basic English business writing skill.
  • Good knowledge of Word, Excel and PowerPoint.
  • Require a working technical knowledge of generally accepted accounting principles, and Four Seasons Internal Controls, Policies and Procedures as it relates to Accounts Payable.
  • Logic, eye for details, approachable and willing to help.
  • Knowledgeable in statutory legislation in taxes, employee and industrial relations.
  • University degree or equivalence.
  • Minimum 2 years' experience in a related position with Four Seasons or other organization.

What We Offer:

  • Competitive Salary, wages, and a comprehensive benefits package.
  • Excellent Training and Development opportunities.
  • Complimentary Accommodation at other Four Seasons Hotels and Resorts.
  • Complimentary Employee Meals.

Schedule & Hours:

Forty hours over a five day period; scheduled days and times may vary based on need.

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