Facilities Assistant

JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   What this job involvesPerform general office administrative duties as assigned including filing documents, procurement and maintenance of office equipment, stationery and waterPlan, coordinate and execute matters related to facilities managementPrepare and review contracts and tender documents including negotiations etcSupervise and liaise with external vendors in respect of regular communications and ad-hoc work, and respond to issues that ariseIntervene, analyze, manage and resolves business conflicts between the company and the vendors / suppliersMonitor the progress/quality of works performed by both contractors and in-house staffImplement procedures of safety system and performance measurement like scorecard to ensure quality and reliability of services meeting client's requirementsProvide necessary support to client for handling administration works Interested?  An ideal candidate would need to have the following qualificationsDesired experience and technical skillsRequiredDiploma / Degree in Facilities Management / Property Management or relevant disciplinesA minimum of 2 years' proven experience in facilities / property management/ administrationExcellent communication and interpersonal skills with an ability to build rapport with team members and stakeholdersWell-organised, multi-tasking and able to meet tight deadlinesGood command of spoken and written English and Chinese If this job description resonates with you, we encourage you to apply even if you don't meet all the requirements.  We're interested in getting to know you and what you bring to the tableLocation: On-site –Shanghai, ChinaIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the tableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement and Supplemental Privacy Statement for Individuals in China.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.