Executive Assistant to HWL

5 days ago

Shanghai, Shanghai, China HSBC Full time

China Management Office (CMO)

China Management Office (CMO) is assisting CEO, DECO and the broader China executive team in entity management oversight, to support for our Branch Managers to aid in meeting the challenges posed by an increasingly complex operating environment in China. On behalf of Country Management, CMO assist our business lines in driving outbound and inbound connectivity and Belt & Road Initiatives, support across wide-ranging, varied initiatives to assist our business operations.

We are currently seeking an experienced professional to join our team.

In this role, you will:

  • Organising complex schedules, maintaining diaries and arranging travel and accommodation
    • Book meeting facilities, catering and IT / AV support for meetings as needed.
    • Arranging travel (flights, train, cars, hotels, etc) and detailed itineraries for business trips.
    • Expenses claiming, invoice / payment handling.
  • Build a network and develop relationships with HSBC support functions to ensure the department receives excellent service (Reception, IT, Catering, Travel agency, Facilities Management etc).
  • Support activities, events, resources, meetings, services
  • Carry out non-specialist research and information gathering, tracking meeting action points, and coordinating team meetings as appropriate.
  • Support the onboarding of new staff into the team.
  • The role holder is required to work with a level of autonomy sometimes dealing with issues where considerable judgment is required and must be fully aware of his/her responsibilities.
  • Must be proficient in MS Word, Excel and Powerpoint. Must be willing to learn new systems and tools.
  • Adhere to HSBC policies and maintain confidentiality on sensitive activities in the remit area

To be successful in the role, you should meet the following requirements:

  • At least 5 years' experience in an administrative, operational or logistic support role.
  • Proven experience in a senior administrative support role, preferably with the HSBC Group or a recognised corporate with well-developed organisational skills and a proven record of senior stakeholder navigation and influencing skills.
  • Knowledge of the HSBC Group preferrable
  • Proficient in the use of Word, Excel and PowerPoint
  • Strong management skills, diplomacy and gravitas. Calm under pressure.
  • Excellent time management with ability to multitask and to re-prioritise and move things at very short notice.
  • Able to build effective working relationships by communicating, influencing and negotiating at all levels.
  • Confident decision maker with mature judgement and problem solving skills
  • Able to work autonomously, quickly, accurately with minimal supervision to deliver to deadlines under pressure
  • Demonstrates initiative and anticipates requirements, self-motivated, forward thinking and rapid learning capability
  • Experienced in office management
  • Utilises own initiative to resolve issues.
  • Discretion and integrity. Strict adherence to the requirements of confidentiality.

You'll achieve more at HSBC.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within and inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by HSBC Bank (China) Company Limited

  • Executive Assistant

    7 days ago

    Shanghai, Shanghai, China The People Group Full time CN¥40,000 - CN¥60,000 per year

    The People Group is a dynamic and innovative firm specializing in providing exceptional administrative support across various sectors. We pride ourselves on maintaining high standards of service while fostering a respectful and collaborative environment for our contractors. Join us as we expand our team and elevate the exceptional service we offer to our...

  • Executive Assistant

    7 days ago

    Shanghai, Shanghai, China 深圳市仙迪化妆品有限公司 Full time CN¥80,000 - CN¥120,000 per year

    该职位来源于猎聘 POSITION AIM: This position provides high-level executive, linguistic, and project support to the Senior Director of Product Development and Supply. The role combines professional interpretation and translation responsibilities with executive assistance, ensuring seamless communication, coordination, and execution across...

  • Executive Assistant

    7 days ago

    Shanghai, Shanghai, China Amazon Full time CN¥300,000 - CN¥600,000 per year

    DescriptionThe Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our Asia Global Selling team in Shanghai.Amazon Global Selling has been helping individuals and businesses increase sales and reach new...

  • Executive Assistant

    7 days ago

    Shanghai, Shanghai, China Sephora China Full time CN¥1,000,000 - CN¥1,500,000 per year

    At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.Duties and Responsibilities:Work closely with Managing Director, Greater China, the...

  • Executive Assistant to Executive Chairman

    7 days ago

    Shanghai, Shanghai, China I-Mab Biopharma Full time CN¥900,000 - CN¥1,200,000 per year

    RESPONSIBILITIESCoordinate and process of executive domestic and international travel arrangements and monitors on-going logistics for all designated business travelers using Company's policies and tools to ensure travel efficiencyOrganize internal and external meetings and conference calls (i.e. scheduling meetings with professionals from all other offices...

  • Executive Assistant

    3 days ago

    Shanghai, Shanghai, China L'Oréal Full time $100,000 - $150,000 per year

    Takes care of all administrative and technical assistance: calendar management, reception of calls, organization of business travel, entering receipts for expenses, processing mail, preparing responses, orders for office equipment, DED setup, etc.Checks emails daily in order to act/alert if required. - Organizes and coordinates the manager's...

  • China Country Manager

    7 days ago

    Shanghai, Shanghai, China The PIE Executive Search Full time CN¥800,000 - CN¥2,500,000 per year

    Leverage Edu  Job Description: China Country Manager  About the Role  We are seeking a highly driven and strategic Country Manager to spearhead our Chinagrowth operations, manage and develop high-impact partnerships, and lead a cross-functional team in one of our key markets. This role requires strong business acumen, relationship management expertise,...

  • Executive Assistant

    7 days ago

    Shanghai, Shanghai, China Vitesco Technologies Full time CN¥40,000 - CN¥80,000 per year

    Administer Manager's Calendar and daily agendaAs requirement by Manager, make regular reports according to instructionsReceive and arrange meeting and visiting, organize pick up, hotel, visa, even cover some meetingsHandle Manager's personal issues, for example, fill out finance or HR's formAdministration of Fixed Assets and daily consumptive...

  • Executive Assistant

    5 days ago

    Shanghai, Shanghai, China Schaeffler Full time CN¥60,000 - CN¥120,000 per year

    undefinedAdminister Manager's Calendar and daily agendaAs requirement by Manager, make regular reports according to instructionsReceive and arrange meeting and visiting, organize pick up, hotel, visa, even cover some meetingsHandle Manager's personal issues, for example, fill out finance or HR's formAdministration of Fixed Assets and daily consumptive...

  • Executive Assistant, GC Sales

    3 days ago

    Shanghai, Shanghai, China Mondelēz International Full time CN¥40,000 - CN¥80,000 per year

    Job DescriptionAre You Ready to Make It Happen at Mondelēz International?Join our Mission to Lead the Future of Snacking. Make It Possible.You will act as the center of control and people rely on your support and skill to keep things running smoothly as you take care of budgets, expenses, ordering supplies, answering calls and emails.How you will...