Assistant Director of Finance

6 months ago

Dongguan Shi, China Four Seasons Hotels and Resorts Full time

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Four Seasons Hotel Shenzhen is ideally located in the heart of the commercial district of Futian, across the Shenzhen Conference & Exhibition Center and a short walk from the Civic Center which houses the city’s Municipal Hall and Museum as well as near the famed Shenzhen Concert Hall and Library. The Hotel is surrounded by 3 modern shopping malls and is a few steps away from the subway metro station and 10-minute drive to 2 Hong Kong borders of Huanggang and Futian. Built along contemporary lines, the Hotel features 266 rooms inclusive of 32 suites, a Club Lounge, Business Centre, 4 food and beverage outlets, and a grand ballroom with 5 other function venues plus a unique outdoor multilevel Terraces.

About the role

To assist the Director of Finance in the smooth and efficient.

What you will do

Financial
Assists with the preparation of the annual Finance Business Plan ensuring Divisional Objectives fully address business objectives of the hotel and needs of employees.
Assists with the preparation and regular update of the Finance Departmental Budget, in close cooperation with the Director of Finance ensuring targets are met and costs are effectively controlled.
Focuses attention on improving productivity levels and the need to prudently manage utility/payroll costs within acceptable guidelines ensuring optimum deployment and energy efficiency of all equipment.

Operational
Ensures that each section of the Accounting and Finance Department is managed efficiently, maximizing utilization of technology.
Maintains and programs Master Keys for the hotel, to print key movement reports for investigation and to back-up historical keys' data on a regular basis.
Participates in the monthly Financial Review and Credit meetings.

Income Audit
Reviews all spot checks such as cash counts, conducted by the income auditors.
Reviews and approves General Cashiers Report ensuring that all receipts are intact and remitted to the bank promptly.

Accounts Payable
Checks and approves all Petty Cash claims/reimbursements.
Approves all IOUs and liase with the general cashier to ensure that they are cleared on time.
Checks and monitors the Manual Check record book to ensure that the running sequence is accounted for.
Ensures that all travel agents’ commissions’ payments are on time.

Payroll
Reviews and ensures that all reconciliation such as, Unclaimed Wages etc., are performed on time.
Reviews and approves month-end payroll summary (Part time and Full time).

Accounts Receivable/Credit
Approves all rebates, write offs and transfers.
Reviews the daily In-house Guest Credit over list to ensure that the Credit department has taken appropriate follow-up actions.
 

General Accounting
Reviews and approves all Journal Vouchers.
Reviews all Balance Sheet accounts ensuring schedules are prepared on time and accurately.
Reviews the financial results after closing.
Reviews and monitors the monthly cash flow so that an optimal cash position is achieved.

Cost Audit

Reviews all in- house functions and requisitions for reasonableness

Reviews all inventory items in the General Store for discrepancies and slow moving items.

Assists the Director of Finance in all monthly financial reporting and analysis.

Assists the Director of Finance in compiling budgets and forecasts and assists Department Heads by providing historical data or support details.

Assists with the preparation of special statistical reports which local management or the Area Office may require.

Sets guidelines and deadline dates for each employee’s monthly work in order to ensure timely financial reporting.

Conducts surprise counts (at least once per month) of the House Banks and reports differences to the Director of Finance.

Handles all problems of the accounting office with the exception of those that have been referred to the Director of Finance.

Personnel

Assists in the recruitment and selection of all Finance employees.Ensures that hotel guidelines are adhered when recruiting and use a competency-based approach to selecting employees.

Oversees the punctuality and appearance of all Finance employees, making sure that they wear the correct uniform and maintain a high standard of personal appearance and hygiene, according to the hotel and department’s grooming standards.

Maximizes the effectiveness of Section Heads by developing each of their skills and abilities through the appropriate training, coaching, and/or mentoring.

Assists to conduct annual Performance Development Discussions with Director of Finance and supports employees in their professional development goals.

Plans and implements effective training programs for employees in coordination with the Training Manager and Departmental Trainers.

Encourages employees to be creative and innovative, challenging and recognizing them for their contribution to the success of the operation.

Supports the implementation of The People Brand, demonstrating and reinforcing Four Seasons’s Values and Culture Characteristics.

Ensures that all employees have a complete understanding of and adhere to employee rules and regulations.

Ensures that employees follow all hotel, company and local rules, policies and regulations relating to fire and hazard safety, and security.

Feedback the results of the Employee Opinion Survey and to ensure that the relevant changes are implemented.

What you bring:

Being calm and patient and be of service passion.
Good oral communication skill in Chinese & English. 
Basic English business writing skill.
Good knowledge of Word, Excel and PowerPoint.
Require a working technical knowledge of generally accepted accounting principles, and Four Seasons Internal Controls, Policies and Procedures as it relates to Accounts Payable.
Logic, eye for details, approachable and willing to help.

Is knowledgeable in statutory legislation in taxes, employee and industrial relations.

University degree or equivalence.

Minimum 2 years’ experience in related position with Four Seasons or other organization/


What we offer: 
• Competitive Salary, wages, and a comprehensive benefits package
• Excellent Training and Development opportunities
• Complimentary Accommodation at other Four Seasons Hotels and Resort
• Complimentary Employee Meals

Schedule & Hours:

Forty hours over a five day period; scheduled days and times may vary based on need.

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