Assistant Manager, Corporate Administration and Procurement, North Asia

5 months ago

Beijing, China The International Air Transport Association Full time

Employment Type: Fixed Term Contract
Contract Duration: 3 Years

At IATA, we speak for the airlines of theworld, serving and supporting over 300 of them across all continents. Weare passionate and knowledgeable about the aviation industry, and we strive tomake it safer, smarter, more sustainable and more inclusive. We celebratediversity and inclusion in our workforce, and we respect and value thedifferent backgrounds, perspectives and skills of our employees. We also careabout our employees’ wellbeing, and we provide flexible work arrangements,travel benefits, family-friendly policies, equal pay and a day off on yourbirthday. We believe in giving back to the community and encourage our staff toparticipate in volunteering activities that support causes they care about. Weencourage you to join our global community of aviation enthusiasts, and we willdo our best to make you feel comfortable during the interview process. IATA ismore than a trade association; it is a vision of a better future for airtravel.

About the team you are joining

Reporting to the Regional Head, CorporateServices North Asia, the incumbent willperform a diverse role which includes: SAP Purchasing Specialist for theprocessing of PtP (procurementto pay) documents, goods receipts and otherfollow-up actions; Corporate secretary duties related to communications betweenregulators, stakeholders, directors and executives; Administrative duties relatedto the proper functioning of the BJS office facilities management (parking spaces, staff canteen, relationswith the building management team, employee traveling support); Vendor/suppliercompliance management; Administrative support for events.

What your day would be like

Liaising with authorities for corporate secretary affairs to ensure corporate compliance, including but not limited to regular communications with NGO (Non-governmental organizations) Office and Business Registration Bureau, completing company registration changes and regular inspections, supporting corporate compliance review and corporate health check, and handling other corporate secretary affairs required internally and externally. Acting as an internal and external focal point to provide substantial support to office administration and facilities, with main responsibilities on custody and use of company seals and important documents, regular communications with vendors to ensure effective staff canteen and parking management, office cleaning, facilities management and supporting overall office environment safety and security. Managing office procurement through being an SAP Purchasing Specialist for the process of PtP (procurement to pay), effective supplier and contract review and negotiation, procurement and manage of office supplies, and effective budget control. Providing administrative support for internal and external meetings and ad hoc tasks related to corporate administration and procurement. Perform additional duties as assigned.

We would love to hear from you if

University degree, preferably in Business Administration. Excellent written and verbal communication skills in English & Mandarin. Strong stakeholder management and customer service oriented. Strong organizational and time management prioritization skills. Minimum a 5-year relevant working experience ideally in an international environment. Any proven SAP experiences will be a strong plus. Proficient with MS Office and spreadsheet and analysis software. Negotiation and partnership building skills. Experience with SharePoint, SAP procure to pay and project management preferred.

Travel Required: N

Learn more about IATA’s role in the industry, our benefits, and the team at . We are looking forward to hearing from you

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