Executive Assistant
Found in: beBee jobs CN - 1 week ago
Purpose & Overall Relevance for the Organization:
The mission of the Secretary to SVP/VP is to assist them on administrative task and daily communications.
Key Responsibilities:
- Support assigned SLT member in team communication management, including but not limited to function all employee meeting, DR meeting.
- Support assigned SLT member in team activities management, including but not limited to function teambuilding.
- Support assigned SLT member in business related visitors management.
- Support assigned SLT member in business related presentation formatting & editing when needed.
- Support assigned SLT members to manage and maintain the department filing system to make sure all documents are maintained or released in time and accurately.
- Assist assigned SLT member to manage the Online approval when needed
- Manage business related Calendar for assigned SVP/VP to make sure SVP/VP can have a proper daily schedule.
- Support assigned SVP/VP on Travel & expense management and company car management
- Other ad hoc business related and reasonable tasks assigned by leaders, including but not limited to SLT conference or meeting logistic support.
Key Relationships:
- Function Management Team
- SVP/VP Secretary community
- Travel team
- Admin functions
- Finance
- HR
- Upper management across function
Knowledge, Skills and Abilities:
- Detail-oriented
- Team work
- Ability to multi-task
- Stress & confidentiality proof
- Excellent file management skills
- Excellent interpersonal/communication skills
- Previous experience as an executive assistant or secretary.
- College Degree, preferably with an economics or Operations background.
- Fluent in English & Mandarin
- Excellent working knowledge of Microsoft software.
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