Executive Assistant

Found in: beBee jobs CN - 1 week ago


Shanghai, Shanghai, China adidas Full time

Purpose & Overall Relevance for the Organization:

The mission of the Secretary to SVP/VP is to assist them on administrative task and daily communications.

Key Responsibilities:

  • Support assigned SLT member in team communication management, including but not limited to function all employee meeting, DR meeting.
  • Support assigned SLT member in team activities management, including but not limited to function teambuilding.
  • Support assigned SLT member in business related visitors management.
  • Support assigned SLT member in business related presentation formatting & editing when needed.
  • Support assigned SLT members to manage and maintain the department filing system to make sure all documents are maintained or released in time and accurately.
  • Assist assigned SLT member to manage the Online approval when needed
  • Manage business related Calendar for assigned SVP/VP to make sure SVP/VP can have a proper daily schedule.
  • Support assigned SVP/VP on Travel & expense management and company car management
  • Other ad hoc business related and reasonable tasks assigned by leaders, including but not limited to SLT conference or meeting logistic support.

Key Relationships:

  • Function Management Team
  • SVP/VP Secretary community
  • Travel team
  • Admin functions
  • Finance
  • HR
  • Upper management across function

Knowledge, Skills and Abilities:

  • Detail-oriented
  • Team work
  • Ability to multi-task
  • Stress & confidentiality proof
  • Excellent file management skills
  • Excellent interpersonal/communication skills
  • Previous experience as an executive assistant or secretary.
  • College Degree, preferably with an economics or Operations background.
  • Fluent in English & Mandarin
  • Excellent working knowledge of Microsoft software.

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