Management Assistant

4 weeks ago

Shanghai, Shanghai, China AkzoNobel Full time

About AkzoNobel

Since 1792, we've been supplying the innovative paints and coatings that help to color people's lives and protect what matters most. Our world class portfolio of brands – including Dulux, International, Sikkens and Interpon – is trusted by customers around the globe. We're active in more than 150 countries and use our expertise to sustain and enhance the fabric of everyday life. Because we believe every surface is an opportunity. It's what you'd expect from a pioneering and long-established paints company that's dedicated to providing sustainable solutions and preserving the best of what we have today – while creating an even better tomorrow. Let's paint the future together.

For more information please visit

2024 Akzo Nobel N.V. All rights reserved.

Job Responsibilities
Long Description
Short Description
Job Purpose

Ensures providing high quality administrative services to the Powder NAS Management Team and their visitors as well as contributes to professional office administration.

Key Accountabilities

Takes care of the visitors' reception, provides relevant information to them and introduces them to the appropriate Management Team members.

Helps in preparation / translation of different documents, presentations and booklets as well as their distribution within AkzoNobel.

Provides administrative services during the implementation of different projects conducted by Power NAS Management Team.

Upon request from a Management Team member takes care of expenses' administration, prepares minutes, collects data, processes them and prepares reports on different areas of the company's activity.

Assists in handling of the formalities associated with expatriates / commuters' employment (work permits, visas, residence cards, etc.).

Collects information about planned business trips and manages the Powder NAS Management Team agendas.

Arranges visas / air / train tickets reservations, books hotel rooms, makes restaurant reservations and organizes as well as handles internal / external meetings (for the Powder NAS Management Team / their visitors).

Assists in ordering office equipment / materials, company cars, mobile phones and in providing relevant supply of the food and beverage stock.

Familiar with all the applicable corporate as well as site policies/procedures with regard to personal conduct and HSE standards and acting in compliance with all applicable regulations.

Key Activities

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Experience

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Education

Bachelor Degree;

+ 5 years related working experiences

Fluent English

Competencies
Accepting DirectionAccepting ResponsibilityAcquiring Information

At AkzoNobel we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best self. We strive to embrace diversity in a context of tolerance. Our talent acquisition process plays an integral part in this journey, as setting the foundations for a diverse environment. For this reason we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when applicable. In our organization, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.

Requisition ID: 39705

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