Administrative Support Professional, Computer Science and Engineering

3 weeks ago

Shanghai, Shanghai, China NYU Shanghai Full time

Key Responsibilities

This position plays a vital role in providing administrative support to the Computer Science, Data Science, and Engineering division at NYU Shanghai. The successful candidate will be responsible for meeting and documentation management, travel logistics, communication and translation, financial management, event organization, media communication, data analysis, student and faculty support, and special projects.

Meeting and Documentation Management:

  • Draft and distribute meeting minutes promptly and accurately.
  • Schedule and coordinate meetings, appointments, and calendars.
  • Prepare agendas, presentations, and other materials for meetings.
  • Maintain and update records of meetings, decisions, and actions.

Travel and Logistics Coordination:

  • Arrange flights, train, or other transportation for faculty, staff, and visitors.
  • Book hotel rooms or other accommodations for faculty, staff, and visitors.
  • Manage itineraries and ensure timely updates to relevant stakeholders.
  • Ensure special requirements (e.g., visas, accessibility, dietary needs) are met.

Communication and Translation:

  • Draft and manage correspondence, emails, and other communications.
  • Maintain mailing lists and ensure they are up-to-date.
  • Provide translation services for documents and communications as required.
  • Facilitate communication between faculty, staff, students, and external parties.

Financial Management:

  • Process and track financial claims and reimbursements efficiently.
  • Manage the procurement of equipment and supplies, ensuring timely ordering and delivery.
  • Maintain detailed records of budget expenditures and allocations.
  • Assist with budget tracking and financial reporting, ensuring compliance with university policies.

Event Organization:

  • Plan and organize conferences, workshops, seminars, and other academic and social events.
  • Handle event logistics, including venue booking, catering, equipment setup, and scheduling.
  • Design and produce brochures, flyers, and other promotional materials.
  • Collaborate with stakeholders to ensure successful event execution.

Media Communication:

  • Write and edit news articles and press releases for internal and external audiences.
  • Draft reports and prepare newsletters, ensuring consistent style and quality.
  • Maintain and update web content regularly, ensuring accuracy and relevance.
  • Manage social media platforms and new media channels, creating engaging content.

Data Collection, Maintenance, and Analysis:

  • Collect data from various sources and ensure proper procedures are followed.
  • Maintain and update departmental databases, ensuring the accuracy and integrity of data.
  • Conduct data analysis to identify trends, patterns, and insights relevant to operations.
  • Generate reports based on data analysis findings to support decision-making processes.

Student and Faculty Support:

  • Assist faculty and students with administrative requests and inquiries related to the department.
  • Support activities of student clubs such as the ACM Student Chapter and the Robotics Lab.
  • Maintain spaces designated for faculty and students.
  • Manage office supplies and maintain the pantry.

Special Projects:

  • Conduct research and analysis to facilitate project planning.
  • Assist in developing, coordinating, and executing new programs and special projects.
  • Participate in learning opportunities to enhance relevant skills.

Requirements

Required Education:

  • Bachelor's or Master's degree in a relevant field such as Communications, Public Relations, Education, Business, Data Science, English, or related disciplines.
  • Strong academic background with a demonstrated record of achievement.

Required Experience:

  • Preferably with less than five years of work experience. Fresh graduates are also encouraged to apply.

Required Knowledge, Skills, and Abilities:

  • Excellent command of spoken and written English.
  • Proficient in Microsoft Word, Excel, Adobe, and AI tools.
  • Strong multitasking abilities with a proven track record of meeting deadlines.
  • Basic skills in data collection, maintenance, and analysis.
  • Proactive approach to tasks, consistently seeking opportunities for process improvement.
  • Collaborative team player in cross-cultural environments.
  • Demonstrated commitment to confidentiality and high ethical standards.
  • Meticulous attention to detail and strong service orientation.

About NYU Shanghai:

NYU Shanghai is China's first Sino-US research university and the third degree-granting campus of the NYU Global Network. We were founded in 2012 by New York University and East China Normal University with the support of the city of Shanghai and the district of Pudong. NYU Shanghai seeks to cultivate globally-minded graduates through innovative teaching, world-class research, and a commitment to public service. NYU Shanghai is an equal opportunity employer committed to equity, diversity and social inclusion.

  • Administrative Coordinator, Computer Science and Engineering

    2 months ago

    Shanghai, Shanghai, China NYU Shanghai Full time

    Job SummaryThis role is a key part of providing administrative support to advance the goals of the Division of Computer Science, Data Science, and Engineering and its affiliated research centers, such as the Shanghai Frontiers Science Center of Artificial Intelligence and Deep Learning at NYU Shanghai. The successful candidate will assist with meeting and...

  • Administrative Support Specialist

    4 weeks ago

    Shanghai, Shanghai, China NYU Shanghai Full time

    Job SummaryThis role is crucial to supporting the administrative functions of the Computer Science, Data Science, and Engineering division at NYU Shanghai. The successful candidate will be responsible for coordinating meetings, managing documentation, and providing administrative support to faculty and staff.Key Responsibilities:Coordinate meetings,...

  • Administrative Support Associate in Arts and Sciences

    2 weeks ago

    Shanghai, Shanghai, China NYU Shanghai Full time

    Position SummaryThis role supports the Dean of Arts and Sciences by providing administrative support, managing day-to-day operations, and delivering a broad spectrum of administrative services. Responsibilities include coordinating schedules, managing financial transactions, organizing events, and supporting strategic initiatives and special projects.Main...

  • Administrative Support Professional

    1 week ago

    Shanghai, Shanghai, China TE Connectivity Full time

    Job Overview TE Connectivity's Administrative Support Teams are responsible for office administration, daily clerical duties, and maintaining office documentation. Key responsibilities include scheduling conferences and meetings, responding to general inquiries, and reviewing drafts of internal and external communication documents. Core Competencies TE...

  • Administrative Associate, Arts and Sciences

    2 months ago

    Shanghai, Shanghai, China NYU Shanghai Full time

    Position Overview This role is essential in providing comprehensive support to the Dean of Arts and Sciences, facilitating the smooth operation of the Dean's office while delivering a wide array of administrative assistance. The responsibilities encompass a variety of tasks, including schedule coordination, financial management, event planning, and...

  • Administrative Support Specialist

    4 weeks ago

    Shanghai, Shanghai, China Hyatt Corporation Full time

    Job SummaryWe are seeking an Administrative Support Specialist to provide exceptional administrative support to our customers. The ideal candidate will have a strong background in computer skills, particularly in MS Office and email, and a minimum of 2 years of experience as a secretary or senior clerk in a hotel or big company.Key ResponsibilitiesProvide...

  • Computer Science Instructor

    2 weeks ago

    Shanghai, Shanghai, China eChinaCareers Full time

    About the RoleWe are seeking a talented Computer Science Teacher to join our International High School in Shanghai. The ideal candidate will have experience in teaching computer science to high school students and a strong passion for education.Key Responsibilities:Teach computer science to high school students using engaging and enriching lesson plans.Grade...

  • Desktop Support Specialist

    2 weeks ago

    Shanghai, Shanghai, China Altair Engineering Full time

    Job Summary:Altair Engineering seeks experienced desktop support engineers to join our team. This role involves providing technical assistance to colleagues, responding to incidents, and resolving issues with PC hardware, software, and mobile devices.Key Responsibilities:Manage and resolve technical issues with desktop computers, laptops, and mobile...

  • Computer Science Educator

    1 month ago

    Shanghai, Shanghai, China eChinaCareers Full time

    Computer Science Teacher Job DescriptionWe are seeking a highly qualified and experienced Computer Science Teacher to join our team at an International High School in Shanghai. This is a full-time position with a start date in August 2024.About the SchoolOur school is located in Shanghai and caters to grades 10-12. We offer a curriculum based on American and...

  • Computer Science Educator

    4 weeks ago

    Shanghai, Shanghai, China eChinaCareers Full time

    Job Title: Computer Science TeacherWe are seeking a highly qualified and experienced Computer Science Teacher to join our team at an International High School in Shanghai. This is a full-time position with a start date in August 2024.About the SchoolOur school is located in Shanghai and caters to grades 10-12. We offer a curriculum based on American and...

  • Senior Computational Engineer

    2 weeks ago

    Shanghai, Shanghai, China Carrier Full time

    Job Summary:At Carrier, we are seeking a highly skilled Senior Computational Engineer to join our team. As a key member of our engineering organization, you will provide technical expertise in scientific computing, model-based design, and optimization.Responsibilities:Participate in global projects to ensure timely and high-quality deliverables.Develop and...

  • Administrative Support Specialist

    3 weeks ago

    Shanghai, Shanghai, China Covestro Full time

    Main ResponsibilitiesAs an Administrative Support Specialist at Covestro, you will be responsible for providing detailed knowledge of the activities, departments, and people within the organization.• Perform secretarial and administrative support, including scheduling and coordination of meetings, appointments, travel, and logistic arrangements.•...

  • Administrative Support Specialist

    2 weeks ago

    Shanghai, Shanghai, China IQVIA Full time

    Job OverviewAt IQVIA, we are seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative and technical support to our team. The successful candidate will be responsible for reconciling SAP Grant Payment Reports, accurately completing journal entries, and determining appropriate SAP vendors and payment...

  • Administrative Associate for Arts and Sciences

    2 hours ago

    Shanghai, Shanghai, China NYU Shanghai Full time

    Job SummaryWe are seeking an Administrative Associate to support the Dean of Arts and Sciences at NYU Shanghai. This role involves providing administrative support, managing schedules, financial administration, event organization, and maintaining records.About NYU ShanghaiNYU Shanghai is China's first Sino-US research university, committed to equity,...

  • Senior Computational Engineer

    4 weeks ago

    Shanghai, Shanghai, China Carrier Full time

    Job Summary:We are seeking a highly skilled Senior Computational Engineer to join our team at Carrier. As a key member of our engineering team, you will provide technical expertise in scientific computing, DevOps, and CI/CD, and work closely with global product teams to ensure the successful deployment and maintenance of model-based design solutions.Key...

  • Computer Science Educator

    3 weeks ago

    Shanghai, Shanghai, China eChinaCareers Full time

    We are seeking a highly qualified Computer Science Teacher to join our team at an international high school in Shanghai. This is a full-time position with a start date in February 2024.About the schoolOur school is located in Shanghai and caters to grades 10-12. We offer a curriculum based on American and British systems, focusing on IGCSE, A Level, and AS...

  • Desktop Support Specialist

    1 month ago

    Shanghai, Shanghai, China Altair Engineering Full time

    Job Title: Desktop Support EngineerAbout the Role:We are seeking an experienced Desktop Support Engineer to join our team at Altair Engineering. As a Desktop Support Engineer, you will be responsible for providing technical support to our users, troubleshooting and resolving issues, and ensuring the smooth operation of our desktop systems.Key...

  • Senior Computational Engineer

    4 weeks ago

    Shanghai, Shanghai, China Carrier Full time

    Job Title: Senior Computational EngineerCarrier is seeking a highly skilled Senior Computational Engineer to join our team. As a key member of our engineering organization, you will provide technical expertise in scientific computing, promote best practices in DevOps and CI/CD, and collaborate with global product teams to ensure the successful deployment,...

  • Computer Science Instructor

    2 weeks ago

    Shanghai, Shanghai, China eChinaCareers Full time

    We are seeking a highly qualified Computer Science Teacher to join our team at an International High School in Shanghai. This is a full-time opportunity with a start date in August 2024.About the SchoolOur school caters to grades 10-12 and offers a curriculum based on American and British systems, focusing on IGCSE, A Level, and AS Level exams. We pride...

  • Administrative Support Specialist

    2 hours ago

    Shanghai, Shanghai, China MMR Research Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our dynamic team at MMR Research. This role is integral to maintaining the smooth operations of our office and ensuring that our clients and visitors have a professional and welcoming experience.Job DescriptionAs an Administrative Support Specialist, you will be...