Administrative Support Associate in Arts and Sciences
2 weeks ago
Position Summary
This role supports the Dean of Arts and Sciences by providing administrative support, managing day-to-day operations, and delivering a broad spectrum of administrative services. Responsibilities include coordinating schedules, managing financial transactions, organizing events, and supporting strategic initiatives and special projects.
Main Responsibilities
- Administrative Support (20%)
- Coordinate travel arrangements, meetings, and office supplies
- Manage financial transactions, including reimbursement and payment requests
- Prepare meeting materials and take meeting minutes
- Event Organization (10%)
- Assist in planning and organizing events, such as conferences and workshops
- Coordinate event logistics, including venue booking and catering
- Dean's Faculty Advisory Committee Support (20%)
- Provide administrative support to committee members
- Organize meeting logistics, including scheduling and room reservations
- Capstone Project Support (10%)
- Facilitate and coordinate the administration of capstone theses
- Faculty Review Support (10%)
- Manage the logistics of faculty reviews, including setting up review cases and uploading documents
- Special Projects (10%)
- Conduct research and gather information for special projects and initiatives
Qualifications
Required Education
- Bachelor's Degree; Master's Degree preferred
Required Experience
- Two years of administrative support experience
Preferred Experience
- Prior experience in higher education and multicultural work environments
Required Knowledge, Skills, and Abilities
- Fluent English and Chinese skills in both writing and speaking
- Excellent communication and time management skills
- Ability to solve problems proactively and work independently and as part of a team
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