Administrative Support Associate in Arts and Sciences

2 weeks ago


Shanghai, Shanghai, China NYU Shanghai Full time

Position Summary

This role supports the Dean of Arts and Sciences by providing administrative support, managing day-to-day operations, and delivering a broad spectrum of administrative services. Responsibilities include coordinating schedules, managing financial transactions, organizing events, and supporting strategic initiatives and special projects.

Main Responsibilities

  • Administrative Support (20%)
    • Coordinate travel arrangements, meetings, and office supplies
    • Manage financial transactions, including reimbursement and payment requests
    • Prepare meeting materials and take meeting minutes
  • Event Organization (10%)
    • Assist in planning and organizing events, such as conferences and workshops
    • Coordinate event logistics, including venue booking and catering
  • Dean's Faculty Advisory Committee Support (20%)
    • Provide administrative support to committee members
    • Organize meeting logistics, including scheduling and room reservations
  • Capstone Project Support (10%)
    • Facilitate and coordinate the administration of capstone theses
  • Faculty Review Support (10%)
    • Manage the logistics of faculty reviews, including setting up review cases and uploading documents
  • Special Projects (10%)
    • Conduct research and gather information for special projects and initiatives

Qualifications

Required Education

  • Bachelor's Degree; Master's Degree preferred

Required Experience

  • Two years of administrative support experience

Preferred Experience

  • Prior experience in higher education and multicultural work environments

Required Knowledge, Skills, and Abilities

  • Fluent English and Chinese skills in both writing and speaking
  • Excellent communication and time management skills
  • Ability to solve problems proactively and work independently and as part of a team


  • Shanghai, Shanghai, China NYU Shanghai Full time

    Position Overview This role is essential in providing comprehensive support to the Dean of Arts and Sciences, facilitating the smooth operation of the Dean's office while delivering a wide array of administrative assistance. The responsibilities encompass a variety of tasks, including schedule coordination, financial management, event planning, and...


  • Shanghai, Shanghai, China NYU Shanghai Full time

    Job SummaryWe are seeking an Administrative Associate to support the Dean of Arts and Sciences at NYU Shanghai. This role involves providing administrative support, managing schedules, financial administration, event organization, and maintaining records.About NYU ShanghaiNYU Shanghai is China's first Sino-US research university, committed to equity,...


  • Shanghai, Shanghai, China NYU Shanghai Full time

    Job SummaryThis role supports the Dean of Arts and Sciences, assisting with day-to-day operations and activities within the Dean's office. The Associate plays a crucial part in maintaining the efficiency and effectiveness of the Dean's Office, contributing to the overall success of the faculty in Arts and Sciences.Main ResponsibilitiesDean's Office...

  • Senior Art Director

    4 weeks ago


    Shanghai, Shanghai, China Electronic Arts Full time

    Job Title: Associate Art DirectorElectronic Arts is seeking a highly skilled Associate Art Director to join our team. As a key member of our art team, you will be responsible for delivering high-quality visual art assets for our games.Key Responsibilities:Develop and execute art direction for game titles, ensuring consistency and quality across all...


  • Shanghai, Shanghai, China Roche Full time

    The PositionKey Responsibilities:Provides skilled administrative support to senior management and teams, ensuring seamless day-to-day operations and strategic initiatives.Executes research and data analysis tasks, identifying trends and insights to inform business decisions.Develops and maintains databases, reports, and presentations to communicate key...


  • Shanghai, Shanghai, China TE Connectivity Full time

    At TE Connectivity, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.Job OverviewTE Connectivity's Administrative Support Teams are responsible for office administration and daily clerical duties including basic schedule planning, travel arrangements,...

  • Art Director Liaison

    2 weeks ago


    Shanghai, Shanghai, China Electronic Arts Full time

    Art Manager Role Description:We are seeking an Art Manager to join our team at Electronic Arts. In this role, you will collaborate with Art Directors to establish artistic direction and coordinate the artistic vision of the development team to meet EA's review standards.You will work closely with EA internal and partner dev team Art Directors to align the...


  • Shanghai, Shanghai, China Electronic Arts Full time

    Electronic Arts is seeking a seasoned Senior Visual Art Director to lead the art development of an EA franchise.The ideal candidate will have a solid experience in game art and game development, having shipped multiple game titles in the role of art director or art lead.Responsibilities include providing art direction, brainstorming and pitching the...


  • Shanghai, Shanghai, China Roche Full time

    The RoleAs an Administrative Assistant at Roche, you will provide high-level administrative support to senior executives and managers, ensuring the smooth operation of our business.Key Responsibilities:Provide analytical and specialized administrative support to relieve executives of complex details and advanced administrative duties.Execute research and...


  • Shanghai, Shanghai, China NYU Shanghai Full time

    Job SummaryThis role is crucial to supporting the administrative functions of the Computer Science, Data Science, and Engineering division at NYU Shanghai. The successful candidate will be responsible for coordinating meetings, managing documentation, and providing administrative support to faculty and staff.Key Responsibilities:Coordinate meetings,...


  • Shanghai, Shanghai, China Electronic Arts Full time

    Job DescriptionAt Electronic Arts, we're looking for a skilled Character Artist to join our team. As a key member of our production crew, you'll be responsible for creating high-quality character models and assets that bring our games to life.About the RoleWe're seeking an experienced artist with a strong background in 3D modeling, texturing, and rigging....


  • Shanghai, Shanghai, China Huntsman Full time

    Job SummaryThe Commercial and Administration Officer will provide administrative support to the APAC Commercial team and associates in Shanghai Campus. This role will play a key part in maintaining C4C data base, training Asia C4C users, and governing C4C data/report quality.Key Responsibilities• Provide administrative support to the APAC Commercial team...


  • Shanghai, Shanghai, China Electronic Arts Full time

    About the RoleWe are seeking a skilled Motion Graphic Art Specialist to join our team at Electronic Arts. As a key member of our team, you will work closely with Art Directors and Game Designers to create visually stunning in-game assets, broadcasting packages, and cinematic sequences.ResponsibilitiesDesign and produce dynamic motion graphics for in-game UI...


  • Shanghai, Shanghai, China NYU Shanghai Full time

    Key ResponsibilitiesThis position plays a vital role in providing administrative support to the Computer Science, Data Science, and Engineering division at NYU Shanghai. The successful candidate will be responsible for meeting and documentation management, travel logistics, communication and translation, financial management, event organization, media...


  • Shanghai, Shanghai, China Huntsman Full time

    Job SummaryThe Commercial and Administration Officer will provide administrative support to the APAC Commercial team and associates in Shanghai Campus.Key Responsibilities• Maintain C4C database and train Asia C4C users• Govern C4C data/report quality• Support Sales Director and Commercial team in organizing regular commercial activities• Provide...


  • Shanghai, Shanghai, China IQVIA Full time

    Job OverviewAt IQVIA, we are seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative and technical support to our team. The successful candidate will be responsible for reconciling SAP Grant Payment Reports, accurately completing journal entries, and determining appropriate SAP vendors and payment...


  • Shanghai, Shanghai, China Travel + Leisure Co Full time

    Join Our Team at Travel + Leisure CoAt Travel + Leisure Co, our vision is clear: to create unforgettable vacation experiences. Our Vacation Ownership division encompasses renowned brands such as Club Wyndham, WorldMark by Wyndham, Margaritaville Vacation Club, Accor Vacation Club, and the innovative Sports Illustrated Resorts. With a dedicated team of over...


  • Shanghai, Shanghai, China DIGITAL LUXURY GROUP, DLG SA Full time

    Job Title: Associate Creative Director - Art BaseWe are seeking a highly skilled and experienced Associate Creative Director to lead our art team in China. The ideal candidate will have a strong background in digital creative direction and a passion for developing innovative and engaging content.Key Responsibilities:Develop and implement digital campaign...


  • Shanghai, Shanghai, China Atlas Copco Full time

    Administrative Support RoleWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Atlas Copco. The successful candidate will provide efficient and professional administrative support to all staff members, ensuring a secure, friendly, and efficient working environment.Key ResponsibilitiesProvide administrative...


  • Shanghai, Shanghai, China Atlas Copco Full time

    About the RoleWe are seeking an experienced and skilled Administrative Specialist to join our team at Atlas Copco in Shanghai. As an Administrative Specialist, you will play a key role in providing efficient and professional administrative support to our staff members.Key ResponsibilitiesProvide administrative support to our Shanghai office and other branch...