Administrative Associate, Arts and Sciences

2 months ago

Shanghai, Shanghai, China NYU Shanghai Full time

Position Overview

This role is essential in providing comprehensive support to the Dean of Arts and Sciences, facilitating the smooth operation of the Dean's office while delivering a wide array of administrative assistance. The responsibilities encompass a variety of tasks, including schedule coordination, financial management, event planning, and backing strategic initiatives and special projects. The Associate plays a pivotal role in ensuring the operational efficiency and effectiveness of the Dean's Office, thereby contributing to the overall success of the Arts and Sciences faculty.

Key Responsibilities:

Administrative Support for the Dean's Office (20%)

  • Travel Arrangements:
    • Manage visa applications, book flights, arrange local transportation and accommodations, and handle restaurant reservations and agenda management.
  • Meeting Coordination:
    • Organize venue reservations, set up teleconferences, prepare meeting materials and refreshments, and take minutes during meetings.
  • Office Management:
    • Monitor and order office supplies to maintain adequate stock levels, support annual capital asset inspections, and organize both electronic and physical records.
  • Newsletter Development:
    • Draft and design newsletters for the Dean's Office.
  • Additional Tasks:
    • Undertake various ad-hoc tasks as assigned by the Dean and Senior Administrator.

Financial Management (20%)

  • Oversee the procurement process for faculty computers in compliance with university policies.
  • Manage financial transactions within the Dean's office, including reimbursements and payment requests.
  • Assist in the preparation of the annual budget request and financial reporting.

Event Coordination (10%)

  • Aid in the planning and execution of events such as conferences, workshops, and departmental meetings.
  • Coordinate logistics for events, including venue bookings, catering, and audio-visual requirements.
  • Manage invitations, track RSVPs, and handle event-related communications.

Support for the Dean's Faculty Advisory Committee (20%)

  • Provide administrative assistance to advisory committee members.
  • Organize meeting logistics, including scheduling, room reservations, and technology setup.
  • Take minutes and maintain records of committee discussions and decisions.
  • Assist committee members with their administrative needs.
  • Compile relevant data for committee discussions.
  • Conduct background research on agenda items as needed.

Capstone Project Coordination (10%)

  • Facilitate the administration, collection, and submission of capstone theses from the Arts and Sciences department.

Faculty Review Coordination (10%)

  • Manage logistics for faculty reviews, including setting up review cases and processing stipends for committee members.

Special Projects Support (10%)

  • Conduct research and gather information for special projects as directed by the Dean.
  • Compile data and prepare reports on various topics relevant to the Arts and Sciences.
  • Collaborate with other departments on cross-functional projects.

Qualifications

Required Education:

  • Bachelor's Degree; Master's Degree preferred.

Required Experience:

  • Minimum of two years of administrative support experience.

Preferred Experience:

  • Experience in higher education and multicultural environments.
  • Familiarity with managing committees and document design.

Required Skills and Abilities:

  • Fluency in English and Chinese, both written and spoken.
  • Strong communication skills.
  • Excellent time management and multitasking abilities.
  • Proactive problem-solving skills.
  • Ability to work independently and collaboratively in a team setting.
  • Attention to detail.
  • Proficiency in Microsoft Office and Google applications.

Additional Information

About NYU Shanghai:

NYU Shanghai is a pioneering institution that combines innovative teaching with world-class research, dedicated to cultivating globally-minded graduates. We are committed to equity, diversity, and social inclusion, fostering a talented and diverse staff to sustain our unique educational environment.

  • Administrative Support Associate in Arts and Sciences

    2 weeks ago

    Shanghai, Shanghai, China NYU Shanghai Full time

    Position SummaryThis role supports the Dean of Arts and Sciences by providing administrative support, managing day-to-day operations, and delivering a broad spectrum of administrative services. Responsibilities include coordinating schedules, managing financial transactions, organizing events, and supporting strategic initiatives and special projects.Main...

  • Associate, Arts and Sciences Coordinator

    4 weeks ago

    Shanghai, Shanghai, China NYU Shanghai Full time

    Job SummaryThis role supports the Dean of Arts and Sciences, assisting with day-to-day operations and activities within the Dean's office. The Associate plays a crucial part in maintaining the efficiency and effectiveness of the Dean's Office, contributing to the overall success of the faculty in Arts and Sciences.Main ResponsibilitiesDean's Office...

  • Senior Art Director

    4 weeks ago

    Shanghai, Shanghai, China Electronic Arts Full time

    Job Title: Associate Art DirectorElectronic Arts is seeking a highly skilled Associate Art Director to join our team. As a key member of our art team, you will be responsible for delivering high-quality visual art assets for our games.Key Responsibilities:Develop and execute art direction for game titles, ensuring consistency and quality across all...

  • Senior Art Director

    1 month ago

    Shanghai, Shanghai, China Electronic Arts Full time

    Job Title: Associate Art DirectorWe are seeking an Associate Art Director to join our team at Electronic Arts. As a key member of our creative team, you will be responsible for the visual development and execution of our games.Responsibilities:Collaborate with the art team to brainstorm and pitch visual concepts for our games.Develop and execute the visual...

  • Associate Creative Director

    4 weeks ago

    Shanghai, Shanghai, China DIGITAL LUXURY GROUP, DLG SA Full time

    Job Title: Associate Creative Director - Art BaseWe are seeking a highly skilled and experienced Associate Creative Director to lead our art team in China. The ideal candidate will have a strong background in digital creative direction and a passion for developing innovative and engaging content.Key Responsibilities:Develop and implement digital campaign...

  • Administrative Support Associate

    2 weeks ago

    Shanghai, Shanghai, China Roche Full time

    The PositionKey Responsibilities:Provides skilled administrative support to senior management and teams, ensuring seamless day-to-day operations and strategic initiatives.Executes research and data analysis tasks, identifying trends and insights to inform business decisions.Develops and maintains databases, reports, and presentations to communicate key...

  • Administrative Support Associate

    2 days ago

    Shanghai, Shanghai, China TE Connectivity Full time

    At TE Connectivity, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.Job OverviewTE Connectivity's Administrative Support Teams are responsible for office administration and daily clerical duties including basic schedule planning, travel arrangements,...

  • Sales Administration Associate

    2 months ago

    Shanghai, Shanghai, China Travel + Leisure Co Full time

    Join Our Team at Travel + Leisure CoAt Travel + Leisure Co, our vision is clear: to create unforgettable vacation experiences. Our Vacation Ownership division encompasses renowned brands such as Club Wyndham, WorldMark by Wyndham, Margaritaville Vacation Club, Accor Vacation Club, and the innovative Sports Illustrated Resorts. With a dedicated team of over...

  • Art Educator

    2 weeks ago

    Shanghai, Shanghai, China TopTutorJob Full time

    Teaching Role:At TopTutorJob, we are seeking a dedicated and passionate Art Educator to join our community of educators. This is an exciting opportunity to shape the minds of the next generation of artists and thinkers.Responsibilities:Design and implement a rigorous curriculum in visual arts, incorporating backwards design and differentiated...

  • Administrative Coordinator, Computer Science and Engineering

    2 months ago

    Shanghai, Shanghai, China NYU Shanghai Full time

    Job SummaryThis role is a key part of providing administrative support to advance the goals of the Division of Computer Science, Data Science, and Engineering and its affiliated research centers, such as the Shanghai Frontiers Science Center of Artificial Intelligence and Deep Learning at NYU Shanghai. The successful candidate will assist with meeting and...

  • Administrative Coordinator

    2 months ago

    Shanghai, Shanghai, China Roche Full time

    The RoleAs an Administrative Assistant at Roche, you will provide high-level administrative support to our executive and management teams, ensuring the smooth operation of our organization.Key Responsibilities:Provide analytical and specialized administrative support to relieve executives of complex details and advanced administrative duties.Conduct research...

  • Software Architect

    4 weeks ago

    Shanghai, Shanghai, China Electronic Arts Full time

    About the RoleWe are seeking a skilled Software Engineer to join our team at Electronic Arts. As a key member of our platform development team, you will play a critical role in building a unified platform across EA, extracting and processing massive data from numerous game studios, and using the insight to serve massive online requests.Key...

  • Software Quality Assurance Specialist

    2 weeks ago

    Shanghai, Shanghai, China Electronic Arts Full time

    Job Description:We are seeking a skilled Software Quality Assurance Specialist to join our team at Electronic Arts. As a key member of our quality assurance team, you will play a critical role in ensuring the quality and reliability of our games.Responsibilities:Develop and maintain automated testing tools and scripts to facilitate efficient testing and...

  • Software Quality Assurance Engineer

    1 month ago

    Shanghai, Shanghai, China Electronic Arts Full time

    Software Quality EngineerElectronic Arts is seeking a skilled Software Quality Engineer to join our team. As a key member of our quality engineering team, you will be responsible for developing and maintaining high-quality software solutions that meet the needs of our game development teams.ResponsibilitiesDesign and implement automated testing tools and...

  • Technical Director

    2 months ago

    Shanghai, Shanghai, China Electronic Arts Full time

    Job DescriptionAbout the RoleWe are seeking a highly skilled Technical Director to lead our mobile engine development team. As a key member of our technical leadership team, you will be responsible for overseeing the development of our mobile engine, ensuring that it meets the highest standards of quality and performance.ResponsibilitiesDevelop and maintain...

  • Software Developer

    1 month ago

    Shanghai, Shanghai, China Electronic Arts Full time

    Job Title: Software EngineerAbout the RoleWe are seeking a highly skilled Software Engineer to join our team at Electronic Arts. As a Software Engineer, you will play a key role in building a unified platform across EA, extracting and processing massive data from numerous game studios, and using the insight to serve massive online...

  • Administrative Support Specialist

    4 weeks ago

    Shanghai, Shanghai, China Roche Full time

    The RoleAs an Administrative Assistant at Roche, you will provide high-level administrative support to senior executives and managers, ensuring the smooth operation of our business.Key Responsibilities:Provide analytical and specialized administrative support to relieve executives of complex details and advanced administrative duties.Execute research and...

  • Administrative Support Professional, Computer Science and Engineering

    3 weeks ago

    Shanghai, Shanghai, China NYU Shanghai Full time

    Key ResponsibilitiesThis position plays a vital role in providing administrative support to the Computer Science, Data Science, and Engineering division at NYU Shanghai. The successful candidate will be responsible for meeting and documentation management, travel logistics, communication and translation, financial management, event organization, media...

  • Commercial and Administrative Support Specialist

    1 month ago

    Shanghai, Shanghai, China Huntsman Full time

    Job SummaryThe Commercial and Administration Officer will provide administrative support to the APAC Commercial team and associates in Shanghai Campus. This role will play a key part in maintaining C4C data base, training Asia C4C users, and governing C4C data/report quality.Key Responsibilities• Provide administrative support to the APAC Commercial team...

  • Administrative Support Specialist

    4 weeks ago

    Shanghai, Shanghai, China NYU Shanghai Full time

    Job SummaryThis role is crucial to supporting the administrative functions of the Computer Science, Data Science, and Engineering division at NYU Shanghai. The successful candidate will be responsible for coordinating meetings, managing documentation, and providing administrative support to faculty and staff.Key Responsibilities:Coordinate meetings,...