Administrative Support Specialist to Managing Director

3 weeks ago

Beijing, Beijing, China Bayer Full time

At Bayer, we're driven to solve the world's toughest challenges and strive for a world where health for all and hunger for none is a real possibility.

We're changing the way we work— for higher productivity, faster innovation, and better results.

As an Executive Assistant to the Managing Director, you'll provide high-level secretarial and administrative support, requiring discretion, confidentiality, and a good understanding of technical and business vocabulary.

Your tasks and responsibilities will include:

  • Managing the MD's appointments and schedules, making travel arrangements to optimize their time.
  • Gathering, compiling, verifying, and analyzing information for the MD to use in documents such as memos, letters, reports, speeches, presentations, and news releases.
  • Facilitating smooth communications between the MD and other senior leaders, managers, and employees, as well as external parties such as media, customers, and the public.
  • Receiving VIP visitors and acting as a hostess for guests, providing logistics support.
  • Working proactively with relevant departments on various projects to provide inputs and communicate with project leaders to streamline the MD's administrative workload.
  • Maintaining the executive's office and accounting records, monitoring, reviewing, and approving standard expenditures to ensure activities are conducted within established budgets.
  • Planning, organizing, and scheduling your own workload to complete activities accurately and on time.

Requirements:

  • University degree, major in English and/or professional secretary with good PC knowledge and business sense.
  • 6-8 years of relevant working experience in a multinational company in administrative and business support.
  • Fluent spoken and written English and Chinese.
  • Initiative, resourcefulness, and problem-solving ability.
  • Strong communication skills.
  • Ability to gather and organize complex data from multiple sources.
  • Attention to detail.
  • Ability to manage a changing workload.
  • Skillful at Word/Excel/Access/PowerPoint.

At Bayer, we're committed to making a real difference, and we're looking for talented individuals to join our team.

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