Administrative Officer

工作职责
Job Title: Administrative Officer (Admission, Event & General Administration) 招生、活动及行政事务专员
Department: Information Hub, HKUST(GZ)

Job Posting Details

Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the first legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the "Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area" and the "Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou". With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents.

In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring "Hub" and "Thrust" to substitute the conventional one characterized by "school" and "department", facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines. This is a groundbreaking move in the higher education community across the globe.

The Information Hub focuses on addressing global challenges arising from human interactions with information and technology in today's digital transformation era. We are committed to providing world-class education and conducting cutting-edge research with practical applications in information science and technology that not only advance regional development but also make a global impact. The Hub primarily comprises four thrust areas: Artificial Intelligence (AI), Data Science and Analytics (DSA), Internet of Things (IoT), and Computational Media and Arts (CMA). We will achieve this mission through cross-disciplinary research and education in collaboration with other thrust areas in our Guangzhou campus and related programs in our Clearwater Bay campus.

The Information Hub is now looking for a self-motivated and capable individual to fill the Administrative Officer (Admission, Event & General Administration) position. The appointee will provide all-round administrative support in all matters pertaining to the event organization of education and research programs in Information Hub, to support the development of education and research programs of Information Hub.The appointee will initially be stationed in the mainland in Nansha, GZ.

Duties
1. Handling postgraduate student admission and coordinating admission outreach activities in INFH;
2. Responsible for collaborating and cooperating with departments across the University, key stakeholders and external vendors to organize student/faculty events, social campaigns and promotional activities to raise public awareness of the Information Hub;
3. Responsible for organizing and arranging conferences and other academic events within Information Hub;
4. Responsible for organizing Info Hub Distinguished Lecture Series;
5. Assist in Asset Management;
6. Check and arrange the daily office supply needs (stationery, copy paper, envelopes, drinking water, cleaning suppliers, and other consumables);
7. Other ad hoc duties as assigned by supervisor(s).

任职要求
Qualification Requirements
1. A master's degree or above and with 1-3 years of post-qualification experience;
2. Excellent design, copywriting, and editing skills;
3. Experience in creating visual design, photography, and video;
4. Strong project management skills, detail oriented and with the ability to manage multiple time-sensitive projects; Good interpersonal and communication skills, applicants with proven experiences in cross-functional projects and in a diversified culture preferred;
5. Good command of written and spoken English and Chinese;
6. Good at MS Office applications: Word, PowerPoint, Outlook, Photoshop;
7. Be a strong team player and meticulous;
8. Good interpersonal and communication skills.

Shortlisted candidates will be invited to attend a written test and an interview. Review of applications will continue until the position is filled.

This is a Mainland appointment, and the appointee will be offered a contract by HKUST(GZ) entity in accordance with the Mainland labor laws and regulations.

Application Procedure
In support of a green work environment, we accept applications submitted online only. To apply, please register and log in via this link: and search for the opening by Job Title. Applicants should include a Resume in their applications, and could check their application status via the recruitment website. We thank applicants for their interest but advise only shortlisted candidates will be notified of the result of the application.
(Information provided by applicants will be used for recruitment and other employment-related purposes only.)

HKUST (GZ) is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.

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