Administrative Officer

工作职责
Job Title: Administrative 行政专员
Department: Low Altitude Systems and Economy Research Institute, HKUST(GZ) 低空经济研究院

Job Posting Details

Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the first legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the "Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area" and the "Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou". With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents.

In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring "Hub" and "Thrust" to substitute the conventional one characterized by "school" and "department", facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines. This is a groundbreaking move in the higher education community across the globe.

Duties
1. Responsible for the administrative work of the research institute, providing technical support and corresponding administrative assistance for scientific research project management;
2. Assist in formulating internal management systems and related guidelines to ensure the efficient operation and development of the research institute;
3. Assist in drafting various government documents, application forms and project reports, assist in the full life cycle management and support of projects, provide data analysis for decision-making to ensure the smooth execution of the institute's research projects and related activities;
4. Responsible for statistical analysis and the management of scientific research archives of the department, and complete the statistics collection, summary, and reporting in a timely manner;
5. Responsible for monitoring and interpreting policies related to cutting-edge industries in low-altitude economy, and providing recommendation for project planning and application, as well as industry-academia-research collaboration;
6. Carry out other tasks assigned by the supervisor.
1. 负责研究院行政工作,提供科研项目管理的技术支持及对应行政辅助;
2. 协助管理团队制定内部管理制度及相关指引,确保研究院的高效运行和发展;
3. 协助起草各类政府文件、申报书及项目报告,协助项目的全生命周期管理与支持,为决策提供数据分析,以保障研究院科研项目及相关活动的顺利组织与工作开展;
4. 负责部门科研数据统计及科研档案管理,及时完成数据统计、汇总及上报;
5. 负责关注低空经济前沿产业政策并进行解读,针对项目规划及申报、产学研合作提出建议;
6. 跟进上级主管分配的其它任务。

任职要求
Qualifications
1. Master's degree or above, majoring in transportation, industrial engineering, information, big data or other science and engineering fields is preferred;
2. At least 1-3 years of working experience, with priority given to those with experience in project application, end-to-end project management, research services, and financial management;
3. Strong service orientation, teamwork, and a strong sense of responsibility, with an outgoing personality and good execution and pressure-handling abilities;
4. Quick learning ability, capable of working independently, with meticulous attention to detail and a commitment to producing high-quality work;
5. Efficient time management, communication and coordination skills, with the ability to handle multiple tasks simultaneously and a willingness to take on challenges;
6. Proficiency in both Chinese and English for written and verbal communication;
7. Skilled in using office software such as Word, Excel, and PowerPoint.
1. 硕士以上学历,交通、工业工程、信息、大数据等理工科专业优先;
2. 拥有1-3年或以上工作经验,具备项目申报及全流程管理、科研服务、财务管理等相关经验者优先;
3. 服务意识、团队合作及责任心强,性格外向、具有良好的执行力和承压能力;
4. 快速学习能力强,能独立及时、严谨细致、高质量完成工作;
5. 高效的时间管理和沟通协调能力,能有效处理并行任务,并乐于接受挑战;
6. 优秀的中英双语书面写作及表达能力;
7. 熟练使用Word、Excel、Power Point等多种办公软件。

This is a Mainland appointment, and the appointee will be offered a contract by HKUST(GZ) entity in accordance with the Mainland labor laws and regulations.

Application Procedure
In support of a green work environment, we accept applications submitted online only. To apply, please register and log in via this link: and search for the opening by Job Title. Applicants should include a Resume in their applications, and could check their application status via the recruitment website. We thank applicants for their interest but advise only shortlisted candidates will be notified of the result of the application.
(Information provided by applicants will be used for recruitment and other employment-related purposes only.)

HKUST (GZ) is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.

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