Administrative Officer

工作职责
Job Title: Administrative Officer (Research and Development) 行政专员 (科研与拓展)
Department: Society Hub Office, HKUST(GZ)
Job ID:

Job Posting Details

Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the first legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the "Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area" and the "Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou". With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents.

In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring "Hub" and "Thrust" to substitute the conventional one characterized by "school" and "department", facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines. This is a groundbreaking move in the higher education community across the globe.

HKUST(GZ) comprises four Hubs, namely Function Hub, Information Hub, Systems Hub, Society Hub and 16 thrusts. The admission of undergraduate students begins in 2023, with the first batch of programs covering artificial intelligence, data science and big data technology and smart manufacturing engineering.

HKUST(GZ) is located at No.1 Duxue Road, Qingsheng Hub Cluster, Nansha District, Guangzhou. The campus covers an area of about 1,669 mu hectares) and is divided into two construction phases. The first phase covers an area of about 716 mu (47.7 hectares) with a floorage of about 636,000 square meters (63.6 hectares), which had been officially put into use in September 2022. The design of the campus blends natural scenery with architecture, with key cutting-edge technologies for energy conservation and environmental protection adopted during the design and construction process, in a bid to establish the campus as a new benchmark of green, smart and sustainable development.

Duties
1. Organize and assist hub faculty members in applying for various research projects (horizontal & vertical) and talent programs; responsible for organizing project application training and interpretation of application guidelines.
2. Monitor the progress of ongoing projects and compliance of fund usage; coordinate to resolve issues arising during project execution.
3. Assist the hub in developing and expanding research collaboration opportunities with governments, enterprises, international partners, and funding organizations.
4. Manage the application and implementation of cooperative projects; coordinate with relevant internal departments and external partners to resolve collaboration-related issues.
5. Organize applications for various science and technology awards.
6. Establish a management ledger for scientific research achievements; regularly conduct effectiveness analysis of the hub's innovation development to support decision-making by the Dean.
7. Participate in formulating or improving internal research management rules, regulations and workflows.
8. Other tasks assigned by the Dean.

岗位职责:
1. 组织、协助枢纽教师进行各类科研项目(横向 & 纵向)、人才项目的申报,负责组织项目申报培训与申报指南解读;
2. 监督在研项目的执行进度、经费使用合规性;协调解决项目执行中的问题;
3. 协助枢纽开发和拓展与政府、企业、国际合作伙伴和基金组织的科研合作机会;
4. 负责组织合作共建项目申报与落地管理,协调校内相关部门和外部合作方,解决合作过程中的相关问题;
5. 负责各类科技奖励的组织申报;
6. 建立科技成果管理台账,定期开展枢纽科技创新发展效能分析,为院长决策提供依据;
7. 参与制定或完善学院内部科研管理相关规章制度和工作流程;
8. 院长交办的其他任务。

任职要求
Qualification Requirements
1. Master's degree or higher with at least 6 years of experience in research project management, industry-academic collaboration, and business development. Experience in higher education institutions or research organizations is preferred.
2. Proven track record in the full lifecycle management (application, execution, and closure) of national/ministerial-level vertical research projects, coupled with experience in managing enterprise-funded horizontal projects.
3. Experience in establishing national/provincial-ministerial level innovation platforms.
4. Ability to independently and efficiently resolve complex issues in research project management and cooperative initiatives.
5. Strong organizational, communication, coordination, execution, and stress resistance capabilities.
6. Diligent and dedicated work ethic with excellent teamwork spirit.
7. Exceptional Chinese writing skills and proficient English proficiency (both written and oral).

任职要求:
1. 硕士及以上学位,具有至少6年研究项目管理、产学合作和业务拓展经验,有高校或科研机构工作经验者优先。
2. 具有国家级或省部级纵向科研项目申报、管理和结题全过程的成功经验,具有企业横向项目管理的经验;
3. 具有国家级或省部级创新平台建设经验;
4. 能够独立、高效地处理科研项目管理和合作共建中遇到的复杂问题;
5. 具有较强的组织沟通协调能力、执行能力、抗压能力;
6. 具备踏实和敬业的工作态度、和良好的团队合作精神。
7. 中文写作能力突出,熟练使用英语,具备书面和口头表达能力。

This is a Mainland appointment, and the appointee will be offered a contract by HKUST(GZ) entity in accordance with the Mainland labor laws and regulations. Starting salary will be commensurate with qualifications and experience.

Application Procedure
In support of a green work environment, we accept applications submitted online only. To apply, please register and log in via this link: and search for the opening by Job ID or Job Title. Applicants should include a Resume in their applications, and could check their application status via the recruitment website. We thank applicants for their interest but advise only shortlisted candidates will be notified of the result of the application. In exceptional circumstances, for example unsuccessful application, please contact Human Resources Department at - or
(Information provided by applicants will be used for recruitment and other employment-related purposes only.)

HKUST (GZ) is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.

---