Administrative Assistant to Business Unit General Manager

2 weeks ago

Shanghai, Shanghai, China Pfizer Full time
Job Summary

We are seeking a highly skilled and organized Administrative Assistant to support our Business Unit General Manager. The successful candidate will provide administrative support to the Business Unit General Manager, ensuring seamless day-to-day operations and contributing to the overall success of the team.

Key Responsibilities
  • Provide administrative support to the Business Unit General Manager, including scheduling meetings, preparing reports, and managing correspondence.
  • Organize internal and external meetings, ensuring timely preparation and follow-up.
  • Coordinate travel arrangements and logistics for the Business Unit General Manager and other team members.
  • Assist with documentation and file management, maintaining accurate and up-to-date records.
  • Supervise assigned alliance activities and projects, ensuring timely completion and effective implementation.
  • Settle payments and audit financial transactions, ensuring compliance with company policies and procedures.
  • Support the Business Unit General Manager in initiatives that require department head involvement.
  • Maintain the calendar of the Business Unit General Manager and provide reminders as needed.
  • Keep accurate and organized filing systems, ensuring easy access to financial documents and records.
  • Coordinate with functional leaders to prepare reports and ensure smooth operation within the division and cross-function.
  • Provide internal support to different functions, ensuring seamless operation within the division and cross-function.
Requirements
  • Bachelor's degree or above.
  • At least two years of related working experience.
  • Excellent communication and problem-solving skills.
  • Good English language skills (oral and written).
  • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
  • Strong teamwork and collaboration skills.
  • Active and hardworking attitude.

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

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