Executive Secretary to General Manager

7 days ago


Suzhou, Jiangsu, China Siemens Electrical Apparatus Ltd., Suzhou Full time
Job Title: Executive Secretary to General Manager

We are seeking a highly skilled and detail-oriented professional to serve as the Executive Secretary to our General Manager. As a key member of our team, you will play a pivotal role in facilitating the smooth operation of the General Manager's Office (GMO).

Key Responsibilities:
  • Calendar Management: Organize and maintain the General Manager's calendar, ensuring all appointments, meetings, and deadlines are accurately scheduled and managed.
  • Travel Coordination: Arrange and coordinate travel itineraries, accommodations, and logistics for the General Manager, including international trips.
  • Document Preparation: Draft, format, and proofread a variety of documents, including letters, memos, reports, presentations, and speeches.
  • Communication Management: Serve as the primary point of contact for internal and external stakeholders, managing correspondence and phone calls with professionalism.
  • Meeting Support: Prepare for and attend meetings, taking detailed minutes and ensuring follow-up actions are clearly communicated and tracked.
  • Administrative Oversight: Oversee day-to-day administrative tasks, including document management, office supplies, facilities management, company chop management, and written/verbal translation.
  • Project Support: Assist with the planning and execution of special projects and events, ensuring all details are handled efficiently.
  • Policy Adherence: Ensure compliance with company policies and procedures, maintaining the integrity and confidentiality of sensitive information.
Requirements:
  • Education: Bachelor's degree in Business Administration, Communications, or a related field.
  • Experience: A minimum of 2-3 years of relevant experience in executive support or administrative management, preferably in a multinational company environment.
  • Language Skills: Proficiency in English, with additional language skills being a strong asset.
  • Technical Proficiency: Advanced skills in MS Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software.
  • Organizational Skills: Exceptional organizational and time management abilities, with a keen attention to detail.
  • Interpersonal Skills: Strong written and verbal communication skills, team player with the ability to interact professionally at all levels of the organization.
  • Cultural Sensitivity: Experience working in a multicultural environment and an understanding of global business practices.
  • Business knowledge: General understanding of Siemens Products, Markets, and low voltage products will be a plus.
What We Offer:
  • A supportive and collaborative work environment.
  • Opportunities for professional development and career growth.
  • Competitive salary and benefits package.
  • Exposure to high-level decision-making and strategic planning.


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