Executive Assistant to CEO

1 month ago

Beijing, Beijing, China Bjak Full time
About Us

Bjak is a pioneering financial services company in ASEAN, headquartered in Malaysia. Our flagship portal, Bjak.com, empowers millions to find the best insurance policies with optimal value and coverage. Leveraging cutting-edge technologies like Custom API, blockchain, and data science, we strive to make financial services accessible and understandable for all.

Our core strengths lie in navigating complex regulations and environments, driving innovation through groundbreaking products. For instance, we were the first platform to simplify and offer investment-linked life and health insurance online, complemented by an instant talk-to-agent service.

Job Overview

This role requires a proactive and detail-oriented individual to support the Chairman in both professional and personal capacities, ensuring seamless operations and effective communication across the organization.

Responsibilities
  • Ensure the Chairman's vision and business priorities are effectively communicated to the team, facilitating business decision-making, strategic planning, leadership meetings, and broader communications.
  • Oversee key projects and initiatives, ensuring action items are followed up and completed.
  • Manage the Chairman's calendar and schedule meetings, hosting internal meetings and taking comprehensive notes of discussions.
  • Follow up on strategic team meetings and project progress, driving stakeholder reporting to ensure transparency and accountability.
  • Prepare memos and communications content for internal and external audiences.
  • Provide support on various ad hoc and administrative tasks as needed.
  • Shadow the Chairman in meetings, gradually taking on tasks to improve efficiency when the Chairman's time is limited.
  • Gain a comprehensive understanding of daily activities within the company, highlighting key updates to ensure the Chairman has a well-rounded context for decision-making.
  • Become the Chairman's accountability partner by helping prioritize the Chairman's time, recommending key activities for focus, and providing consistent feedback to optimize performance.
  • Manage communications and relationships effectively by building strong partnerships and maintaining a reputation for excellence.
  • Take initiative in identifying opportunities for the company to optimize collaboration and operate effectively.
  • Be a cultural carrier for the team, planning and organizing high-visibility events.
  • Assist the Chairman in managing various aspects of personal life to ensure a balanced and efficient workload.
Requirements
  • Strong bias for action.
  • Strong work ethic and willingness to take on any task.
  • Comfortable working in an extremely fast-paced and international environment.
  • Experience supporting C-suite/Senior stakeholders.
  • Strong project/program management and organizational skills.
  • Highly organized.
  • Highly proficient Excel skills.
  • Excellent verbal and written communication skills.
  • Ability to navigate and embrace ambiguity.
  • High EQ.
  • 4+ years of full-time work experience with at least 2 years as an Executive Assistant.
Benefits
  • Fast-moving, challenging, and unique business problems.
  • Strong learning and development plans for career growth.
  • International work environment and flat organization.
  • Competitive salary.
  • Flexible working hours and arrangement, casual work attire.

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