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Office Administrator and Project Coordinator

1 month ago

Shanghai, Shanghai, China MMR Research Full time
Job Description:

We are seeking a highly organized and detail-oriented Office Administrator and Project Assistant to join our team at MMR Research. This role is crucial in maintaining the smooth operations of our office and ensuring that our clients and visitors have a professional and welcoming experience.

Key Responsibilities:
  • Reception Duties:
  • Provide exceptional customer service by greeting and assisting visitors with a warm and professional demeanor.
  • Answer and direct phone calls promptly and accurately, ensuring seamless communication.
  • Manage incoming and outgoing mail, packages, and deliveries with precision and attention to detail.
  • Maintain a tidy and welcoming reception area, reflecting positively on our company's image.
  • Administrative Support:
  • Assist with scheduling and coordinating meetings and appointments, ensuring timely and efficient use of resources.
  • Support data entry and maintain accurate records and databases, contributing to the overall efficiency of our operations.
  • Assist with activities such as new starter inductions, travel arrangements, and project-related tasks, demonstrating flexibility and adaptability.
  • Office Management:
  • Oversee the maintenance of office equipment and coordinate repairs, ensuring minimal downtime and optimal performance.
  • Organize and maintain filing systems, both electronic and physical, to ensure easy access to information and compliance with company policies.
  • Coordinate office events, meetings, and training sessions, promoting a positive and inclusive work environment.
  • Ensure compliance with company policies and procedures, upholding the highest standards of professionalism and integrity.
Requirements:
  • Proven experience as an office administrator, receptionist, or relevant role, demonstrating a strong understanding of administrative procedures.
  • Fluent Mandarin and good English written and verbal communication skills, enabling effective communication with clients and colleagues.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint), with the ability to learn and adapt to new software and systems.
  • Strong organizational and multitasking abilities, with a focus on delivering high-quality results under pressure.
  • Ability to maintain confidentiality and handle sensitive information, upholding the trust and confidence of our clients and colleagues.
  • Professional attitude and appearance, reflecting positively on our company's image and values.
Why Join Us?
  • Competitive salary and benefits package, recognizing the value and contributions of our team members.
  • A supportive and inclusive work environment, fostering growth, development, and well-being.
  • Conveniently located office with a positive team culture, promoting collaboration and camaraderie.