Executive Assistant, Global Commercial Organisation

3 months ago

Shanghai, China Logitech Full time

Description

Position at Logitech Sales & Marketing

Logitech is the Sweet Spot for people who want their actions to have a positive global impact while having the flexibility to do it in their own way.

The Role and Team:

 We are looking for an enthusiastic, experienced, adaptable, highly organized and detail-oriented person to fill a hybrid role that combines the responsibilities of an Executive Assistant and Project Manager to provide comprehensive administrative support to our Global commercial organization Head based in Shanghai and may be asked to provide support to other executives on an ad hoc basis.

This role will work closely with the GCO head and their Leadership Team. The successful candidate will be a proactive problem solver with excellent communication skills and the ability to maintain confidentiality. 

Your Contribution:

Be Yourself. Be Open. Stay Hungry & Humble. Collaborate. Challenge. Decide & just Do. These are the behaviors you’ll need for success at Logitech. 

In this role you will:

Manage complex calendars and schedule meetings, travel arrangements and other executive commitment, ensuring optimal time allocation and prioritization of meetings, appointments, and events

Arrange domestic and international travel logistics, including flights, accommodations, and ground transportation, while adhering to budget and company travel policies

Prepare and manage correspondence, emails, reports, presentations, and other documents as needed

Draft and proofread emails, memos, presentations, and other correspondence on behalf of the GCO head and leadership team, ensuring clear and concise communication

Coordinate logistics for meetings, prepare agendas and materials, take minutes, and track action items

Assist with special projects, research, data collection, and analysis as required

Oversee project execution, tracking progress, identifying risks and issues, and implementing corrective actions to ensure timely completion and successful outcomes

Communicate project status and updates to stakeholders, ensuring transparency and alignment throughout the project lifecycle

Work as a team with the other existing executive assistants within the organization, communication & team work are key

Maintain detailed project documentation, including project plans, status reports, and meeting minutes, for future reference and knowledge sharing

Build and maintain positive relationships with internal and external stakeholders, including clients, vendors, and other departments.

Process expense reports, invoices, and purchase orders, and assist with budget tracking

Own new employee onboarding for our team from information sharing and training to adding to communication channels to securing equipment and supporting managers with new employees

Become a point person for our team to navigate internal tools and processes 

Ensure that team members are aware of company policies and procedures, as well as any specific team guidelines

Maintain strict confidentiality of sensitive information and ensure compliance with company policies and procedures

Key Qualifications:

Bachelor's degree or relevant industry experience

Proven experience as an Executive Assistant or similar role, preferably in a sales & marketing environment

Excellent level of English

Strong bias for action

Exceptional organizational, time management, and prioritization skills

Global Mindset is a must

Corporate maturity

Strong attention to detail and accuracy

Exceptional written and verbal communication skills

Ability to work independently and as part of a team

Ability to handle multiple tasks simultaneously and meet deadlines in a fast-paced environment

Strong problem-solving and decision-making skills

Logitech is the sweet spot for people who are passionate about products, making a mark, and having fun doing it. As a company, we’re small and flexible enough for every person to take initiative and make things happen. But we’re big enough in our portfolio, and reach, for those actions to have a global impact. That’s a pretty sweet spot to be in and we’re always striving to keep it that way.


/LP
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