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Administrative Specialist

2 months ago

Shanghai, Shanghai, China Abbott Full time

Key Responsibilities:

  • Provide administrative support to the Director of Commercial Trade, including meeting arrangement, travel planning, and other daily tasks.
  • Act as a coordinator for the Commercial department, working with other department assistants to organize company activities, such as internal meetings and team-building events.
  • Monitor and control team expenses, ensuring that all administrative vendors are billed on time and that payment details are double-checked according to established procedures.
  • Manage document filing and other tasks assigned by the department.

Administrative Functions:

  • Administer administrative tasks, supervising all vendors and controlling stationery and express consumption, particularly private expenses.
  • Optimize administrative costs and purchasing strategies.

Receptionist Duties:

  • Answer phone calls, receive visitors and interviewees, and follow the outside guest registration process with professionalism and courtesy.
  • Register express mail with detailed information and deliver it to the end user. Submit conference room reservations and assist in coordinating requests.