Executive Secretary to General Manager

2 weeks ago


Suzhou, Jiangsu, China Siemens Electrical Apparatus Ltd., Suzhou Full time

As a highly skilled Executive Secretary to General Manager, you will play a pivotal role in facilitating the smooth operation of the General Manager's Office at Siemens Electrical Apparatus Ltd., Suzhou. This position requires exceptional organizational and time management abilities, with a keen attention to detail.

Key Responsibilities:

  1. Calendar Management: Organize and maintain the General Manager's calendar, ensuring all appointments, meetings, and deadlines are accurately scheduled and managed.
  2. Travel Coordination: Arrange and coordinate travel itineraries, accommodations, and logistics for the General Manager, including international trips.
  3. Document Preparation: Draft, format, and proofread a variety of documents, including letters, memos, reports, presentations, and speeches.
  4. Communication Management: Serve as the primary point of contact for internal and external stakeholders, managing correspondence and phone calls with professionalism.
  5. Meeting Support: Prepare for and attend meetings, taking detailed minutes and ensuring follow-up actions are clearly communicated and tracked.
  6. Administrative Oversight: Oversee day-to-day administrative tasks, including document management, office supplies, facilities management, company chop management, and written/verbal translation.
  7. Project Support: Assist with the planning and execution of special projects and events, ensuring all details are handled efficiently.
  8. Policy Adherence: Ensure compliance with company policies and procedures, maintaining the integrity and confidentiality of sensitive information.

Requirements:

  1. Education: Bachelor's degree in Business Administration, Communications, or a related field.
  2. Experience: A minimum of 2-3 years of relevant experience in executive support or administrative management, preferably in a multinational company environment.
  3. Language Skills: Proficiency in English, with additional language skills being a strong asset.
  4. Technical Proficiency: Advanced skills in MS Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software.
  5. Organizational Skills: Exceptional organizational and time management abilities, with a keen attention to detail.
  6. Interpersonal Skills: Strong written and verbal communication skills, team player with the ability to interact professionally at all levels of the organization.
  7. Cultural Sensitivity: Experience working in a multicultural environment and an understanding of global business practices.
  8. Budgeting and Financial Management: General understanding of Siemens Products, Markets, and low voltage products will be a plus.


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