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Administrative Assistant I

2 months ago

Shanghai, China Donaldson Full time

Donaldson is committed to solving the world’s most complex filtration challenges. Together, we make cool things. As an established technology and innovation leader, we are continuously evolving to meet the filtration needs of our changing world. Join a culture of collaboration and innovation that matters and a chance to learn, effect change, and make meaningful contributions at work and in communities. ​

Job Responsibilities:

协助组织上海办公室各类活动，如：年度旅游、年会、生日会、员工公益活动等

Support on Shanghai office outing, annual dinner, birthday party, CSR etc.

行政相关供应商的管理，如：保洁，快递、办公用品等，提供日常的支持及费用申请。

Vendor management to provide daily admin support and expenses application e.g.

接听总机及其它办公室来电，传真；接待访客。

Receive and transfer phone call, fax. Be responsible of visitors' reception.

支持总裁以及主要管理层的日常商旅活动，费用报销等。

Support MD and main leader’s daily travel or business activities, expenses claim.

协议酒店签订、订房、公司租赁车辆的管理以及临时车辆安排。

 Agreement hotel signing, booking, company rental vehicle management and temporary vehicle arrangement.

会务支持以及维护会议室设施。

Support to conference call and maintain meeting room facility.

备用金的正常管理与使用。

Petty cash control.

办公室人员通讯录定期更新

Office telephone list update.

门禁系统, 员工工牌管理。

Door access system, employee ID card management.

办公室人员考勤及年假统计与管理。

Summarize HR attendance and annual leave data.

员工车辆油卡补贴报销管理。

Employee’s personal car reimbursement management.

人事行政通知起草及发放。

HR&ADM announcement draft, distribution.

办公室设施项目支持，如装修、改造。

Office facilities project support, decoration, renovation.

协助办理员工商务签证或其它相关手续申请。

Assist employee business visa or other relevant formalities.

协助员工面试、新员工入职安排。

Assist employees interview arrangement, new hires.

与楼宇物业的沟通，联系，通知转发

Daily communicate with building property, contact, notice forward

Job requirements

大专以上学历 College degree and above

1年以上行政前台相关经验者优先 1 year of admin or reception-related experience is preferred

Good command of MS ( (outlook, Excel, Word, PPT) Skills 熟练掌握办公软件

Good communication skills including basic English skills 良好的沟通能力，包括基本的英语读写能力

细心，耐心，主动，负责 Detail-oriented, patient, proactive and responsible