Facilities Coordinator

3 weeks ago


Shanghai, Shanghai, China SHA Fortrea Pharmaceutical Research & Development (Beijing) Co Ltd Shanghai Branch Full time
Job Summary

As a leading global contract research organization (CRO) with a passion for scientific rigor and decades of clinical development experience, Fortrea provides pharmaceutical, biotechnology, and medical device customers a wide range of clinical development, patient access and technology solutions across more than 20 therapeutic areas. With over 19,000 staff conducting operations in more than 90 countries, Fortrea is transforming drug and device development for partners and patients across the globe.

Key Responsibilities

Reception Services
Inbound and outbound mail and parcel management, checking courier invoices and submitting for verification and reimbursement.

Workspace Management
Update occupancy reports, manage office workspace, assign work-iPhones and printers for new hires, and prepare stationery packages.

Cleaning Services
Oversee cleaner activities, ensure facility cleanliness, replenish pantry supplies, spot-check meeting rooms and workstations, and maintain electrical appliances.

Facilities Maintenance
Raise PO requests, coordinate with vendors for monthly, quarterly, and yearly plans.

Facilities Supplies
Ensure general office supplies are available, replenish regularly, and raise PO requests as assigned.

Security
Track Nanjing office door access card users.

Environment, Health & Safety (EH&S)
N/A.

Finance, Procurement and Legal Processes for Facilities Related Operations
Raise check requests for facilities expenses, work phone fees, and wireless card fees.

Other Services
Hotel reservations, car services, wireless card management, employee contact list updates, organizing birthday activities, China work-iPhone management, and annual test call support.

Requirements

Qualifications
College degree, Chinese (Native), English (Business) - basic communication skills, problem solving, interpersonal skills, attention to detail.

Experience
3 to 6 years of experience.

Work Environment
Work in an office environment, location: Shanghai, China.

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