International Office Coordinator

9 hours ago

Shanghai, Shanghai, China IE Business School Full time
About IE University

IE University is a leading international university with campuses in Madrid and Segovia, Spain. It has established itself as a top institution in Europe for innovation and learning technologies.

Job Description

We are seeking a highly organized and detail-oriented individual to join our Greater China team as an Office Manager. This full-time position will be based in our Shanghai office.

The ideal candidate will have excellent communication skills, both written and verbal, and be proficient in Microsoft Office. Knowledge of Hubspot, Expensify, and basic accounting software is a plus.

Responsibilities
  • Foster a smooth workflow by implementing efficient office procedures.
  • Maintain accurate records, track office expenses, and manage inventory using effective filing systems.
  • Coordinate logistics for physical and virtual events.
  • Support team members with travel arrangements, meeting scheduling, and event space bookings.
  • Assist in managing the application pipeline and nurturing leads.
  • Provide exceptional support to candidates throughout their application process.
  • Monitor office expenditures and oversee contracts related to events and travel.
  • Track office supplies inventory and place orders.
  • Develop and maintain a contact list and directory of clients.
  • Cultivate strong relationships with vendors.
  • Contribute to commercial activities in the Greater China region.
Requirements and Qualifications
  • Bachelor's degree or equivalent, preferably with experience in sales, event planning, or education.
  • Excellent verbal and written communication skills.
  • Ability to thrive in multicultural teams and work effectively across different time zones.
  • Proficient knowledge of MS Office; knowledge of Hubspot, Expensify, and basic accounting software is a plus.
Estimated Salary: ¥350,000 - ¥450,000 per annum

This estimate is based on industry standards and market conditions in the Shanghai area. The actual salary may vary depending on the candidate's experience and qualifications.

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